Agenda - 01-21-2010 - 4m - Laserfiche WebLink

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26 (4} Genera! administra#ive or accounting duties are considered as direct charges to the contracted protect. (5} Personnel services that are cai}siderad as direct charges to the car.tractr=d project must be dunes that are directly related to the project plan ar scopes of +rrork. 5. Prior Approved Requiremen#s The following items rr±quirc a tiritten request, including signature of the Project Coordinator tar the C;rantee. -The Agency ~+1ill aoc~pt a faxed dacumant cr pdf file wits a signature backed up with hard copies of the request bearing original signat~ires. Items (b} through {d} rntist be approved ly both the hgency and the USDA. a. Change ltey Personnel -When it is necessary to change the Program contact for the Grantee for a period of mare than 3 months: submit a written request {en~ait is acceptable) to to"18 Agency. Kegiiest should contain the new individual's name and contact information. b. Scope or Ut?jectives - L^lhen ;t is necessary to madii;~+ the scap~ ar ollfectives of the award, submit a written tustificatiort for the change along with the revised scope or objectives of the award and signature of the Grantee's Project Coordinator to the Agency. If requesting to discontinue all or a portion of a project and add a ne~v project, submit a written justification far the change along with a project proposal to include the project title, pUrpase. potential impact, expected measura~le outcomes. work plan, budget narrative, prajec: oversight. and project comm's#mei~t and signs#ure of the Protect Coordinator far the Grantee" c. Extension of Grant Agreement-'JVhere an extension at Finite is required; the . extensionfsl must be received in writing na later than si3 days prior to the expiration date of the contract. ThE requast from the alaprapriate Grantee official must contain the following information: {1 y the length of additional time requiraG to complete project crbjpo#iv~s and a jusiifi~ation for the extension; (2y a summary of progress to dare (status of project timeline and objectives, etc.;; ;3} an est~rnate of remaining funds at tha :ime of the original expiration date of the contract; 44~ a projected kirr+etable to con;plete the project forti~uhich the extension is boring ; equesteCf. and {5} signature of the ProjeLt Coordinator far the Grantee. d. Budget Changes - Vdhere a modification to t#ie approved budgeE is required, the nZOdi=icaticn roust be subrttitted in writing and be approved i:~ writing by the Agency and the USDA if the cumulative ar-taunt of such modificatigns exceeds 2~ to-ercant {zCr~i~; of the project's total budget as last approved by bath branches of government A request for a budget change shall include: ('I} a description of the change_ (~) a justification for the changes, and (3) the sigra:ure of the Grantee's appropriate financial representative as indicated on the Signature Card. which is at#acheci to this Contract. Note: If the cumula=ive amount of atlotivable budget changes is less titan 2d percent, prior Agency and USl7A approval 's not regcired.