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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: January 21, 2010 <br />Action Agenda <br />Item No. <br />SUBJECT: Bid Award: In-Car Camera Systems for Sheriffs Department <br />DEPARTMENT: AMPS and Sheriff PUBLIC HEARING: (Y/N) No <br />ATTACHMENT(S): <br />Letters Awarding Grants <br />lnterlocal Contract for Cooperative <br />Purchasing <br />INFORMATION CONTACT: <br />Pam Jones, 245-2652 <br />Sheriff Lindy Pendergrass, 245-2900 <br />PURPOSE: To consider awarding a bid to COBAN Technologies, Inc. of Stafford, Texas for <br />the purchase of fifty (50) In-Car Video Camera Systems and Accessories for the Sheriffs <br />Department. <br />BACKGROUND: Currently the Sheriff's Department has an In-Car Video System in only one <br />patrol vehicle. In-Car Video Cameras are used to document the actions of deputies and the <br />public during various types of interactions, traffic stops, vehicle crashes, and emergency vehicle <br />operations. <br />The Board will recall that NC G.S. 143-129 allows local governments to use the "piggy-back" <br />acquisition method to obtain items without a separate bid procedure. If a contractor is willing to <br />extend the same or more favorable price and other .terms to the local government, the law <br />allows that the acquisition may be made from a contractor that has, within the past 12 months, <br />contracted to furnish the item to: (1) the federal government or any federal agency; (2) the State <br />of North Carolina or any agency or political subdivision of the state; or (3) any other state or <br />agency or political subdivision of that state. The recommended acquisition would be "piggy- <br />backed" on a bid awarded by the Houston Galveston Area Council (H-GAC) contract to COBAN <br />Technologies, Inc. of Stafford, Texas for COBAN SYSG2-SCSM TopCam Gen 2 -Systems. <br />The total cost for the fifty (50) In-Car Video Camera Systems would be $295,700. The system <br />also includes a server for reproduction of video and archival storage. <br />The Sheriffs Department and staff have done extensive research and feel the Coban unit best <br />meets the County's need for this important life safety equipment. Among many other law <br />enforcement departments, Coban systems are being utilized in: <br />-Forsyth County, North Carolina <br />-Martinsville, Virginia <br />-Los Angeles, California <br />-Chicago, Illinois <br />-Birmingham, Alabama <br />