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ORANGE COUNTY {NSTRUCTIONS TO BfDDERS
<br />FOR
<br />TWIN CREEKS GREENWAY
<br />FOR _
<br />ORANGE COUNTY, NC
<br />1. It is intended that the successful bidder shall furnish all tools, equipment, machinery, apparatus, labor and
<br />materials necessary to complete ail work required under the terms of such contract(s) as may be entered
<br />into.
<br />2. Sealed proposals wilt be received by Pamela K. Jones, Director of Asset Management and Purchasing
<br />Services, at'129.E. King Street, Hillsborough, NC, 27278 until 3:00 p.m. on November 19, 2009, for the
<br />furnishing of labor, materials, equipment, and services for construction of the Project.
<br />3. No proposal shaft be considered or accepted by Orange County unless, at the time of its filing, the proposal
<br />shall be accompanied by a deposit with Orange County of cash, a cashier's check or a certified check on a
<br />bank or trust company insured by the Federal Deposit Insurance Corporation in an amount equal to but not
<br />less than five percent {5%) of the proposal. In lieu of making the cash deposit, as provided above, bidders
<br />may file a Bid Bond executed by a corporate surety licensed under the laws of North Carolina to execute
<br />the contract in accordance with the bid bond. This deposit shall be retained by Orange County if the
<br />successful bidder fails to execute the contract within ten (10} days after the award or fails to give
<br />satisfactory surety as required.
<br />4. Compete sets of plans, specfcations, and related design documents may be purcthased by payment of a
<br />refundable charge of $100 (One hundred dollars} per complete set of design documents. Plans,
<br />specifications, and related documents will be available at the office of Coulter Jewett Thames, PA, 119
<br />West Main Street, Dufiam, NC, 27701_
<br />5. A Pre-Bid Conference will be held on November 10, 2009 at 2:00 p.m. at the Orange County Solid Waste
<br />Operations Center mufti-purpose room, 1207 Eubanks Road, Chapel Hilt, NC 2751fi. All Contractors who
<br />will submit a bid to the Owner are urged to attend. Failure to attend wilt not constitute grounds for a
<br />misunderstanding or mistake regarding the bidding documents.
<br />6. .Performance and Payment Bonds, issued in accordance with Article 3 of Chapter 44A of the General
<br />Statutes, each having a penal sum in the full arrmunt of the contract sum, wilt be required on such
<br />contrat~(s) as may be awarded.
<br />7. The successful bidder will be required to commence work immediately after the project is available. The
<br />date of project availability wilt be established by the Notice to Proceed which will be issued by the County.
<br />8. Bidders attention is ratted to the contract time limit allowed th complete the wait specified. The contract
<br />time will begin on the date of project availability. The date of project availability will be established by the
<br />Notice to Proceed. The contracK time limit will be 190 calendar days from the date of project availability.
<br />9. The quantities listed in the specifications are estimates only, set forth for the information of prospective
<br />bidders and for the purpose of bid comparison. Bidders must investigate and satisfy themselves as to the
<br />general and kx~l conditions that may affect the work or ifs cost or progress, including but not limited to, (1)
<br />conditions bearing upon transportation, disposal, handling, and storage of materials; {2) the availability of
<br />Igor, water, electric power, and roads; (3) uncertainties of weather, river stages, water tables or similar
<br />physical conditions at the site; (4) the conformation and conditions of the ground; and (5) the character of
<br />equipment and facilities needed preliminary to and during work performance; (6} site accessibility and
<br />temporary bridging of Jones Creek; ark (7} the requirements and schedules of local utilities.
<br />10. Plans furnished with the specifications, showing location of proposed work, are presented for the purpose of
<br />bid compariswr. Specifx; work IKnits at any location shall be determined in the field by the Owner.
<br />11. Bidders in doubt as m the true meaning of any part of the instructions, specifications, ske6ches or other
<br />documents furnished herewith, may submit to the designer, Coulter Jewell Thames, PA, a written request
<br />for an interpretation thereof. Persons submitting such a request wiEl be responsible far its prompt delivery to
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