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Contract Number 2641• <br />Eligible Project Costs and Fiscal Management <br />The PARTF grant amount must be matched on at least adollar-for-dollar basis by the Grantee. To be <br />eligible, project costs must be incurred during the contract period, be documented in the grant <br />application, described in the project scope of this agreement, and initiated and/or undertaken after <br />execution of this agreement by the Grantee and the Department. <br />PARTF assistance fox land acquisition will be based on the fair market value of real property or the <br />sales price, whichever is less. Value must be based upon an independent appraisal by a licensed <br />appraiser holding a general or residential certification from the North Carolina Appraisal Board. The <br />Department shall review the appraisal as to content and valuation: Approval of appraised amounts rests <br />with the Department. The Grantee agrees to begin development on PARTF acquired land within five <br />(5} years of the date this contract is signed by the Department and Grantee in order to allow general <br />public access and use. <br />Payment shall be made in accordance with the contract documents as described in the Scope of Work <br />(Attachment B). Payment .for work performed will be made upon receipt and approval of invoice{s) <br />. from the Grantee documenting the costs incurred in the perforznanee of work under this contract. <br />Invoices may be submitted to the Contract Administrator quarterly. Final invoices must be received by <br />the Department within forty-five (45} days after the end of the Contract period or contract completion, <br />whichever occurs first. Accounting records should be based on generally accepted local government <br />accounting standards and principles. Records shall be retained for a period of five (5) years following <br />project completion, except that records shall be retained beyond a five (5} year period if audit findings <br />have not been resolved. All accounting records and supporting documents will clearly show the number <br />of the contract and PARTF project to which they are applicable.: The State Auditor shall have access to <br />persons and records as a result of all contracts and grants entered into by state agencies and or political <br />subdivisions in accordance with General Statute 1.47-64.7. <br />The Grantee agrees to refund to the Department, subsequent to audit of the project's financial records, <br />and costs disallowed or required to be refunded to the Department on account of audit exceptions. <br />Project Execution <br />The Grantee ma.y not deviate from the scope of the project without approval of the Department. When <br />one of the conditions in the contract changes, including but not limited to the project scope, a revised <br />estimate of costs, a deletion or additions of items, or need to extend the contract period, the Grantee <br />must submit in writing a request to the Department for approval <br />The Grantee shall be considered to be an independent contractor and as such shall be wholly responsible <br />for the work to be performed and for the supervision of its employees. The Grantee represents that it <br />has, or will secure at its own expense, all personnel required in performing the services under this <br />agreement. Such employees shall not be employees of, or have any individual contractual relationship <br />....with the Department. <br />In the event the Grantee subcontracts for any or all of the services covered by the contract: <br />2 <br />