ORD-2009-165 - Mobile Classrooms Chapel Hill Carrboro City Schools Capial Project Ordinance

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f_ ,1 Commissioner Hemminger asked if any consideration had been given to individuals who have a failing sewer system as opposed to just wells. Frank Clifton said that the Board could pursue that, but it could not be related to the landfill because there are failing septic systems throughout the County. Commissioner Yuhasz suggested getting the results back from the study in the previous item before moving too far ahead. This would also put an additional burden on the Solid Waste Enterprise Fund. He made reference to page 3 and a mention of the report of the Landfill Benefits Committee and, "legal analysis concerning the use of system funds," and he did not see either of those things. He would like to see these things. Frank Clifton said that this item is key to the study. The issue would be to set up a process where funds could be set aside for future issues. The Enterprise Fund is required to manage for 30 years after the landfill closes any environmental impacts that may occur. This policy would address the short-term problems. A motion was made by Commissioner Hemminger, seconded by Commissioner Jacobs to approve the proposal regarding a no fault privately -owned well repair policy for properties near the Orange County Landfill. VOTE: UNANIMOUS e. School Capital Project Ordinance Amendments The Board considered aligning School Capital Project Ordinances to agreed upon balances. Financial Services Director Gary Humphreys said that this has been brought back from the last meeting with the requested additional information. This would resolve all school issues except for the one project of over - budgeting of funds in 2008 -09. When he looked into it, he found that in May 2009, although the project ordinances were brought to the Board, up to $5.8 million in pay -as- you -go funds was added. When the budget was adopted, there was $4.8 million in pay -as- you -go funds, which is correct. This involves both school systems — OCS had $400,000 over - budgeted and CHCCS had $600,000 over - budgeted. The problem was worked out with OCS and not with CHCCS. The correct amount of money was allocated, but there was just more money budgeted. Discussion ensued about how this happened and how to keep it from happening again. Frank Clifton said that there are records of the Board voting to do different things at different amounts, which is what created this confusion. He said that Gary Humphreys has gone back several years and looked at numerous minutes to look at and determine what action was taken and the dollar amounts. Commissioner Gordon made reference to page 31 and commended the staff for putting the Capital Project Monitoring and Administration Procedures in place to make sure this does not happen again. PUBLIC COMMENT: CHCCS Board Chair Lisa Stuckey said that the CHCCS staff and Orange County staff have been working together on this issue. She asked about the remaining item and if, in the resolution of that item, some of the items that will be resolved tonight are affected, if it would be possible to come back and adjust what is happening tonight. Frank Clifton said that this does not preclude the Board of County Commissioners addressing the remaining issue in different ways. Chair Foushee said that she would prefer that staff take this question and respond to the CHCCS Board in writing.