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Frank Clifton said that in the past the Board of County Commissioners would approve <br /> projects and then not take the budgetary action to do the project. <br /> Chair Foushee said that the projects were initiated and completed, but the <br /> reconciliations were not completed. She said that it would be helpful to see the numbers <br /> aggregately. <br /> The County Commissioners agreed that they would like to see information that shows <br /> where the $724,000 comes from with an explanation of the numbers. <br /> Discussion ensued on how the Board would like these specific figures with an <br /> explanation. <br /> Frank Clifton said that he would bring this information back to the Board. <br /> A motion was made by Commissioner Gordon, seconded by Commissioner Nelson to <br /> refer this back to staff to get the information about the $724,000, with an explanation of <br /> procedures to be put in place so that this will not happen again. <br /> Discussion ensued on the CHCCS project, Mechanical Systems. <br /> Frank Clifton said that the Orange County staff and the school systems' staffs are <br /> working together to make sure that this does not happen again. <br /> VOTE: UNANIMOUS <br /> c. Register of Deeds Reorganization Plans <br /> The Board received information on the reorganization plans in the Register of Deeds <br /> Office. <br /> Register of Deeds Joyce Pearson made this report. There are two supervisors that are <br /> taking advantage of the retirement incentive program, so the department is reorganizing. The <br /> revised reorganization will: <br /> - Reduce the number of supervisory positions from four to two, which will flatten the <br /> department's organizational structure <br /> - Reclassify the two vacant supervisor positions to Register of Deeds — Leadworker <br /> - Change the reporting structure for one Deputy Register of Deeds II in the Imaging <br /> section <br /> - Change the reporting structure for the Imaging Supervisor to the General <br /> Operations section <br /> - Change the title of the Imaging Supervisor to Imaging Coordinator <br /> - Create a second Assistant Register of Deeds which will supervise the Vitals, <br /> Indexing, Imaging Deputy Register of Deeds staff <br /> The County will realize an estimated $70,954 savings through the retirement incentive <br /> program. The reorganization will utilize the same number of positions (16). One position will <br /> be reclassified to a higher grade, for an estimated cost of $5,222; two vacant positions to be <br /> reclassified to a lower grade, for an estimated savings of $5,625. The long term financial <br /> impact to the County is neutral. <br /> A motion was made by Commissioner Hemminger, seconded by Commissioner Nelson <br /> to acknowledge the reorganization of the Register of Deeds office and approve the title <br /> change of the Imaging Supervisor to Imaging Coordinator. <br /> VOTE: UNANIMOUS <br /> d. Agreement for Orange County Main Library Public Art Project— Revisited <br />