Orange County NC Website
ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: December 7, 2009 <br />Action Agenda <br />Item No. <br />SUBJECT: Examination of Bonds <br />DEPARTMENT: Asset Management & PUBLIC HEARING: (Y /N) No <br />Purchasing Services <br />ATTACHMENT(S): INFORMATION CONTACT: <br />Bonds for: Pam Jones (919) 245 -2652 <br />Sheriff <br />Register of Deeds <br />Registrar's Bond Continuation Certificate <br />Tax Collector <br />Blanket Coverage for All Employees <br />Finance Director <br />PURPOSE: To examine bonds for officials pursuant to North Carolina General Statute 58 -72- <br />20. <br />BACKGROUND: Certain positions or officials in County government are required by law to be <br />covered by a fidelity bond. The bond will ensure the County is protected in the event the official <br />or employee mishandles County money. Statutes also require that each Board of <br />Commissioners examine these bonds each year to determine whether they have been impaired <br />in any way over the past year and to determine their sufficiency. The circumstances under <br />which the bonds would be called upon to perform do not indicate that an increase is needed <br />above the amounts currently carried. These amounts are as follows: <br />• Sheriff $ 25,000 (on file with the Clerk of Court) <br />• Register of Deeds $ 25,000 (on file with the Clerk of Court) <br />• Finance Director $250,000 <br />• Tax Collector $ 30,000 <br />• All County Employees (for faithful performance) $250,000 ** <br />* *This coverage is part of the comprehensive policy through the County Commissioners <br />Insurance pool. $250,000 is the standard limit. <br />There have been no incidents or claims during the past year that would impair the security of <br />these bonds. Therefore, it is recommended that the bonding limits remain at the current levels <br />for the aforementioned positions. <br />FINANCIAL IMPACT: No direct financial impact associated with the examination of bonds. <br />RECOMMENDATION(S): The Manager recommends that the Board maintain the bonds at the <br />present levels. <br />