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10 <br /> <br />1 A motion was made by Commissioner Gordon, seconded by Commissioner Nelson to <br />2 proceed as staff recommended with the Homestead property, with the deletion of #9 as stated <br />3 previously, and to ask staff to report back with a recommendation for the other properties. <br />4 <br />5 VOTE: Ayes, 3 (Commissioner Nelson, Chair Foushee, Commissioner Gordon); Nays, 4 <br />6 MOTION FAILED <br />7 <br />8 <br />9 A motion was made by Commissioner Yuhasz, seconded by Commissioner Jacobs to <br />10 move forward with the Homestead property, delete # 9 from the process, reject the bids for the <br />11 historic Hillsborough properties, and ask staff to bring back these properties, and if appropriate, <br />12 re-advertise those with a preservation provision in place. <br />13 VOTE: Ayes, 5; Nays, 2 (Commissioner Gordon and Commissioner Nelson) <br />14 <br />15 Frank Clifton said that before any more properties are put on surplus property, staff will <br />16 do property searches for historical significance. <br />17 Commissioner Nelson asked to bring back the New Hope Old 911 station property also. <br />18 Commissioner Jacobs said that the Historic Preservation Commission has an Inventory <br />19 of Historic Properties that it gave to the Board and it has been waiting for ten years to be <br />20 published. <br />21 <br />22 b. School Caaital Proiect Ordinance Amendments <br />23 The Board considered approving the School Capital Project Ordinances and approving <br />24 the appropriation of $724,000 from fund balance in the General Fund for transfer to the School <br />25 Capital Project fund. <br />26 Financial Services Director Gary Humphreys said that staff has spent a lot of time <br />27 reviewing these projects and in some cases there was more money budgeted in the county <br />28 records than CHCCS was showing overall for their projects. <br />29 BACKGROUND: As part of the process of reviewing School Capital Projects, County <br />30 staff shared the County's recorded amounts for School Capital Projects with the staff of the two <br />31 school systems. County staff and the staff of both the Chapel Hill-Carrboro City Schools <br />32 systems and the Orange County Schools system had several meetings to compare respective <br />33 project records and determine how to bring records into alignment. It has been a number of <br />34 years since there has been an effort to reconcile the School project records and County project <br />35 records. Differences have accumulated over this time. <br />36 County staff met first with Chapel Hill-Carrboro City Schools system staff. After initially <br />37 reviewing the budget and expenditure differences, staff jointly agreed to compare the remaining <br />38 unspent budget balances for all of the projects per the County records with the remaining <br />39 unspent project balances according to the school system's records. The comparison showed <br />40 that the County's records have a total remaining unspent project balance for all of the projects <br />41 that is greater than that shown on the school system's records. School staff and County staff <br />42 agreed that awin-win approach would be to come to agreement on the remaining project <br />43 budget balances and adjust records accordingly. The amount of additional funds needed to <br />44 correct the under-funding for the CHCCS projects has been reduced significantly. <br />45 County staff then met with Orange County Schools' staff and went through a similar <br />46 process. The number of items for which there were differences was not as great but the overall <br />47 remaining budget needed was approximately the same. In meeting with both of the school <br />48 systems, a number of projects were identified that were no longer active but that were still on <br />49 the records of the County or the school systems or both that could be taken off the books. <br />