Agenda - 11-19-2009 - 1 - Laserfiche WebLink

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3. TLC Property: Triangle Land Conservancy agreed to allow its 2.6 -acre property that is surrounded by public landholdings on the Orange County side of the site) to be included in the master plan. TLC is interested, however, in selling the property and the master plan includes use of the property as part of the site's envisioned future. Consideration of this idea, cost of acquisition and maintenance of existing buildings on the site are among the issues that will need to be addressed. Additional detail on these key issues may be found in the attached Key Issues document. Cost estimates were prepared as part of the master plan, and these figures are also included in the Key Issues attachment. FINANCIAL IMPACT: There is no financial impact associated with consideration of the Hollow Rock Access Area Master Plan. However, implementation of the plan, which would come as a result of future elected board discussions, would have costs associated with both construction and operation and maintenance. The estimated cost of Phase 1 of the site development is $425,000 (Phase 1A, described as `essential' elements, is estimated at $250,000- 350,000). There is no current funding for this facility, a fact that was shared with the Master Plan Committee prior to planning. The FY 2009 -19 CIP reflects potential future funding in the amount of $625,000 in FY 2016 -17. Operation and management of facilities constructed on site could be accomplished in a variety of methods, and potential ideas toward this end are included in the attached Key Issues document. The most likely initial issues to require action are 1) whether to allow for the relocation of the old Hollow Rock Store to the site (and associated risk management, upkeep and maintenance issues), and 2) whether the TLC property should be acquired, including cost -share arrangements and the disposition of the existing buildings on the property. RECOMMENDATION (S): The Manager recommends that the Board receive the proposed master plan and take the following steps: 1. Refer the master plan to the Recreation and Parks Advisory Council, Commission for the Environment and Orange Unified Transportation Board, requesting feedback and comments on the relevant components of the master plan by February 1, 2010; 2. Direct staff to develop more - detailed recommendations on the Pickett Road, operation and management, and TLC property questions for subsequent Board discussion, and 3. Ask the Clerk to schedule an opportunity to discuss the master plan and next steps with the Durham County Board of Commissioners, Chapel Hill Town Council, and Durham City Council during 2010. No formal action on the master plan is requested at this time.