2009-075 Coop Ext - Appalachian Sustainable Agriculture Project

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• easlsl-- e return t iii s' c"-opy to ~ °-Clerk to the Board's office for PAF~j - ~/ _~,9 Strong Roots GRANT AGREEMENT BETWEEN THE APPALACHIAN SUSTAINABLE AGRICULTURE PROJECT AND ORANGE COUNTY This Grant Agreement ("the Agreement") is entered into this the f~ day of , 2009 ("Effective Date") by and between the Appalachian Sustainable Agriculture Project ("ASAP") a non- profit 501 3c with its principal place of business at 729 Haywood Road #3, Asheville, NC 28806 and Orange County, a state institution with its principal place of business at 200 S. Cameron St., Hillsborough, NC 27278 ("the Grantee") (together "the Parties" and each in the singular "the Party"). In consideration of mutual promises and such other valuable consideration as is set out in this Agreement, the Parties do mutually agree to the following: Section I. Term. This Project shall commence on August 1, 2009 ("Commencement Date") and shall terminate on or before June 30, 2011 ("Termination Date") unless sooner terminated pursuant to this Agreement. Section II. Scone of the Grant. The Strong Roots project will provide training, guidance, education, and implementation funds to plan and execute a local food project and to build the capacity of the Grantee organization. Section III. Changes in the Proiect ASAP must authorize any changes with respect to the Project in writing. The Grantee will work within a Project Budget which has been approved by ASAP. The Grantee shall immediately notify ASAP of any change in conditions or applicable law or any other event which may significantly affect its ability to perform the Project in accordance with the provisions of Section II above, including but not limited to loss of other funding. In the event of any such significant change, ASAP reserves the right to terminate this Agreement. Section IV. Funding. A. ASAP grants to the Grantee an amount not to exceed $50,000 (Fifty Thousand Dollars) for the Project to be disbursed as described in Section V below. The Grantee represents and warrants that all sums as may be awarded under this grant shall be utilized exclusively for the purpose of the Project. A minimum of 70% of the funds will be used for implementation of local food initiatives. Not more than 30% of funds will be used for planning activities, inclusive of travel to workshops and meetings in Asheville and facilitation of planning activities at the local level. A detailed line-item budget will need to be submitted and approved before any expenses are authorized or can be reimbursed. B. This project requires atwenty-five percent match (25%) over two years. In-kind matching of $6,250 (Six Thousand Two Hundred Fifty Dollars) each year will be obtained from staff resources currently employed in Orange County Economic Development and Cooperative Extension. Section V. Method of Payment. A. ASAP shall disburse funds to the Grantee in installments reimbursing the Grantee for amounts spent on or encumbered for the Project. The Grantee shall request payments quarterly by submitting a Payment Request Form to ASAP no later than thirty (30) days after the end of the Grant Agreement between Appalachian Sustainable Agriculture Project and Orange County