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_ .`~ Agenda Item 8: Clarificatiyn_of Municipal Support for Recreation ~ ~ ~~ Commissioner Barnes said there was some discussion about the nature of allocation of mutual support to the towns. Commissioner Barnes checked the minutes of the June 8, 1978 meeting and made the following motion: Commissioner Barnes, seconded by Commissioner Willhoit, moved the Board send a letter i:o Chapel Hill and Carrboro including the following: 1) nature of the allocation, which is npn-categorical, to be used fior' town recreation programs at the discretion of the towns; 2) request an accounting be kept on what amounts are expended on which programs; 3) status of the allocation, which is the original amount, plus carry over, minus expenditures made, including present balance; 4) suggested arrangement for transfer of balance to towns so that there is no misunderstanding. Commissioner Gustaveson said in order to make the program workable, funds had to be allocated for staff. He said there was money for staff time included in the request to keep the gyms open. Commissioner Willhoit said he thought the Board agreed it would 6e better not to make categorical allocations but to give the intent of the allocation. Commissioner Gustaveson said, then, we need to think of a new formula to allocate funds to Chapel Hi11 and Carrboro. He felt details were worked out clearly with Chapels Hill and Carrboro to utilize school facilities. Commissioner Willhoit said the intent was to provide equity in municipal areas. This one specific thing we could fund. Commissioner Barnes said if the request was for $65,Op0 for gym rental and the Board knew there was a carry over and knew this would create a surplus, she would have tv base her understanding of the allocation upon the recorded June 8th minutes, which gives the towns authority to use the money as they see fit.