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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: November 5, 2009 <br />Action Agenda <br />Item No. (o -- G <br />SUBJECT: Re ister of Deeds Reorganization Plans <br />DEPARTMENT: Register of Deeds PUBLIC HEARING: (Y/N) No <br />ATTACHMENT(S): <br />Attachment 1: Register of Deeds Current <br />Organizational Chart <br />Attachment 2: Register of Deeds New <br />Organizational Chart <br />INFORMATION CONTACT: <br />Joyce Pearson, Register of Deeds <br />245-2676 <br />Michael McGinnis, Human Resources <br />Director, 245-2552 <br />Allison Newcomer, Classification and <br />Pay Manager, 245-2555 <br />PURPOSE: To inform the Board of the reorganization plans in the Register of Deeds Office. <br />BACKGROUND: The Register of Deeds Office is currently reorganizing the department in <br />response to employees taking advantage of the County's retirement incentive program. The <br />Register of Deeds Office is currently structured with one Assistant Register of Deeds and three <br />section supervisors as .shown on Attachment 1. Two of the section supervisors have only one <br />direct report. Over time, this structure has created inefficiencies in the department including <br />inflexibility and weakened communication channels within the department. The number of <br />supervisors has also created variations in the way procedures are practiced throughout the <br />department. <br />Two of the three supervisors are retiring this fall. The department will address the above <br />shortcomings by reorganizing the workload of staff, particularly of these two vacated positions. <br />The revised reorganization, shown in Attachment 2 will: <br />• Reduce the number of supervisory positions from four to two, which will flatten the <br />department's organizational structure <br />• Reclassify the two vacant supervisor positions to Register of Deeds - Leadworker <br />• Change the reporting structure for one Deputy Register of Deeds II in the Imaging <br />section <br />• Change the reporting structure for the Imaging Supervisor to the General Operations <br />section <br />• Change the title of the Imaging Supervisor to Imaging Coordinator <br />