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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: October 20, 2009 <br />Action Agenda <br />Item No. ~ -d <br />SUBJECT: Combination and Reorganization of Assessor and Collector Departments <br />DEPARTMENT: PUBLIC HEARING: (Y/N) No <br />ATTACHMENT(S): <br />1) Organizational Charts (3) <br />Tax Assessor <br />Revenue <br />Combined Tax Administration <br />Organization Chart <br />2) Timeline of Reorganization & <br />Associated Events <br />INFORMATION CONTACT: <br />Frank Clifton, 245-2306 <br />Jo Roberson, 245-2735 <br />PURPOSE: To bring forward the plan for reorganization combining the Tax Assessor and <br />Revenue Collections Department to allow for a smooth and efficient transition, increase <br />collaborative efficiencies between the multi-levels of functionality within the two current <br />departments, and continue working to maintain the same levels of quality service currently <br />provided to the public. <br />BACKGROUND: In light of the planned retirement of Tax Assessor John Smith effective <br />December 31, 2009, the following plan has been developed to meet a goal established by the <br />Board of County Commissioners. That goal, the proposed reorganization of the two existing <br />Departments known as Tax Assessor and Revenue Collections into one Department to be <br />known as Tax Administration, is outlined below. The transition to reorganization will be a fairly <br />smooth process as staff has worked for over the year promoting within the two departments the <br />need for cohesion with a clear vision of eventual consolidation. <br />The vision of the Tax Administration Department will be to continuously provide fair and <br />equitable administration of all laws governing the assessment and collection in the Ad-Valorem <br />taxation process. <br />Staff has developed an Organizational Chart reflecting the combination of the two <br />departments into one. (See Attachment 1). The basic structure of the two departments <br />remains intact, while moving them into defined Divisions. Each Division will have a <br />Manager. The Manager of each Division will be responsible for the performance of their <br />area. The Tax Administrator will be responsible for ensuring that the overall operation is <br />pursued with high efficiency and is effectively serving the public while meeting all legal <br />responsibilities. <br />