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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: October 20, 2009 <br />Action Agenda <br />Item No. L~- - ~ <br />SUBJECT: Contracting with Property Information Management System Software V-endors, <br />Project Mana ers, and Transitional Contract Assistance <br />DEPARTMENT: Information Technologies, PUBLIC HEARING: (Y/N) No <br />Assessor, Revenue, Purchasing <br />ATTACHMENT(S): INFORMATION CONTACT: <br />Todd Jones, (919) 245-2285r <br />None John Smith, (919) 245-2101 <br />Jo Roberson, (919) 245-2727 <br />Pam Jones, (919) 245-2652 <br />PURPOSE: To: <br />1) Authorize the County Attorney to develop/finalize the appropriate <br />documents and contracts for implementing the Property Information <br />Management System (PIMS) software including: <br />• two contracts for the software vendors (Patriot Systems and IIS) <br />• one for the licensing agency for the Billing and Collections <br />component (NCACC) and <br />• two for the project management consulting firms (Barry Strock <br />Consulting Associates and Visser Project Management Associates). <br />2) Authorize the Chair to sign all documents and contracts as <br />developed/finalized by the County Attorney; and <br />3) Authorize the Manager to sign future contracts for transitional assistance, <br />additional customization and hardware purchases required to cost- <br />effectively complete the project. <br />BACKGROUND: The County has relied on an internally developed software system for <br />tracking and managing land records, property valuation and payment data for over 30 years. <br />This system, known as the Legacy System, has been modified and enhanced over the decades <br />to meet the County's needs and has played an important role in helping the Assessor's Office <br />maintain accurate valuations while helping the Revenue Office maintain high collection rates. <br />The Legacy System, however, exists today on a fundamentally antiquated computing platform. <br />The underlying architecture makes it difficult to integrate with more modern software, an <br />increasingly important requirement as the County moves toward enterprise systems for greater <br />efficiencies. Further, the expertise for maintaining the Legacy System is increasingly difficult to <br />find and develop. <br />