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728 MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS OCTOBER 17, 1978 The Board of County Commissioners met in regular session on Tuesday, October 17, 1978, at 7:00 p.m., in the Commissioners' Room of the Courthouse in Hillsborough, North Carolina. Members present: Commissioners Richard Whitted, Norman Walker, Donald Willhoit - Norman Gustaveson and Jan Pinney.. Chairman Richard Whitted opened the meeting by asking if any Board member wisheu to add additional items to the agenda. The following items were added to the agenda: Agenda Item 7: old Chapel Hill Post Office Building Agenda Ttem 8: North Carolina Association of Count Commissioners Legis ative Conference Oecem er 6 - 7 Chairman Whitted then asked if any member of the audience had additional items to be added to the agenda. Mrs. Josephine Barbour asked the Board to determine who was responsible for cleaning the old courthouse. The Chairman requested the staff look into this. Agenda Item 2: Mi nutes__o_f October. 2,-1978 The minutes of October 2, 1978 were approved after correction. Agenda Item 3: Land Title Records Project The Register of Oeeds told the Board that Orange County was one of ten counties selected to participate in a $200,000 land title management grant from HUD to the State of .North Carolina. The purpose of the grant is to create a multi-purpose model for land data. She cited examples of land data such as tax assessments, tax collection, zoning restrictions, building permits, deeds, judgments, easements, etc. HUD will use model systems as a major demonstration project and Orange County has systems that can be adapted to a master file concept wF~ich will provide campasit source data through a parcel identification system. HUD requires a show of good faith which would require the County Commissioners to agree to a $50,000 allocation over a two year period - $25,000 during budget year 1979-80 and $25,000 during budget year 1981-$2. Orange County would also be required to employ a project manager to insure the system will be ongoing. The grant may cover all expenses except office space and office furniture and the time and effort of county personnel. The Tax Supervisor expressed his enthusiasm for the project. He said the county would be able to incorporate planning and zoning information into the assessment system and mapping and other information would be available for appraisal purposes. He said since the county had a computerized appraisal system, it would not take much to transfer to a land parcel system. The. Planning Director expressed his enthusiasm for the project. The Tax ~ollector told the Board although his data was already computerized, this system woul keep it up-to-date. The Finance Director said the county's primary commitment would be a direct cash outlay of up to $50,000 for computer equipment. This would probably be about $30,000 a year for the first two years of the project - $25,000 plus space and equipment. He felt with Orange County's present computer system and terminals, the cost would probably be less than same other counties. Keith Brooks told the Board the additional hardware needed probably would be a digitizer and additional terminals. Commissioner Gustaveson asked the impact this system would have on attorneys.