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REVISED 6/15/09 Incorporating Attachment 2-dd ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 16, 2009 Action Agenda Item No. ~ - o~ - ~ SUBJECT Capital Project Ordinance Amendments DEPARTMENT: Financial Services PUBLIC HEARING: (Y/N) No ATTACHMENT(S): 1) Addendum to Abstract- Detail Explanation 2) Project Ordinances 3) County Procedures for Monitoring Capital Project Funds (Draft) INFORMATION CONTACT: Gary Humphreys (919) 245-2453 PURPOSE: To approve amendments to capital project ordinances for projects which exceed the current project ordinance appropriations and to make other corrections to the capital project ordinances as described. BACKGROUND: At the February 3, 2009 meeting the Board of County Commissioners approved the County Manager's two year plan to address additional funding needs of the School and County Capital Project Funds. The Board approved the appropriation of $3.5 million from fund balance of the General Fund for transfer to the School Capital Project Fund and County Capital. Project Fund at the March 17, 2009 meeting. Additionally the Board approved the appropriation of the remaining funds in the School Capital Reserve Fund for transfer to the School Capital Project Fund to meet additional funding needs of those projects. As called for in the plan, the appropriation of the remaining $2.4 million from fund balance to be transferred from the General Fund to the Capital. Project fund will be presented for Board action in FY 2009-10. Any additional project ordinance amendments needed to correct various conditions will also be brought forward for approval as well as further actions to close project ordinances for those projects which are completed. On May 19, 2009 staff presented the first set of amended project ordinances to the Board for approval. There were several questions concerning the projects as listed and staff was directed to bring the amended ordinances back at a later date. The projects listed in this abstract need to have corrective action taken before the end of the fiscal year and may not have been on the May 19th agenda. Some of the projects presented on May 19th are not as time sensitive or need more research and will be brought back for approval at a future board meeting. Projects listed in Section 1 and 2 of this abstract exceed their current project ordinance appropriation. The purpose of the attached capital project ordinances is to appropriate additional funds and, in some cases, close the project by July 1, 2009 if there is no continued activity anticipated. This action is required to bring these project ordinances into compliance with state law before the end of the fiscal year.