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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: September 15, 2009 <br />Action Agenda <br />Item No. ~- - h <br />SUBJECT: Redaction Software Acquisition <br />DEPARTMENT: Register of Deeds PUBLIC HEARING: (Y/N) No <br />ATTACHMENT(S): INFORMATION CONTACT: <br />AmCad Redaction Software Quote <br />Joyce Pearson, Register of Deeds, 245-2676 <br />PURPOSE: To consider authorizing the Interim Manager to sign an agreement in the amount <br />of $36,000 with AmCad to install software to redact specific personal information from the <br />Register of Deeds website. <br />BACKGROUND: Effective October 1, 2009 Registers of Deeds and Clerks of Court "shall apply <br />optical character recognition technology and other reasonably available technology to official <br />records placed on Internet Web sites available to the general public in order to, in good faith, <br />identify and redact social security and drivers license numbers." <br />The Register of Deeds proposes to comply with this requirement through an additional software <br />module installed on the current imaging system. The imaging system was installed by AmCad, <br />who is the proposed vendor for the acquisition and maintenance of this application as well. <br />FINANCIAL IMPACT: Funding for the $36,000 expenditure (see attached proposal) is available <br />within the Register of Deeds Automation Fund. <br />RECOMMENDATION(S): The Interim Manager recommends the Board authorize the Interim <br />Manager to sign an agreement in the amount of $36,000 with AmCad to install software to <br />redact specific personal information from the Register of Deeds website. <br />