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38 <br />or potential over-budget conditions. Indicated problems will be discussed with the <br />responsible department to determine any action that is needed and who is <br />responsible for taking the action. <br />IV. Closing Caaitai Proiect Ordinances <br />Capital Project Ordinances are considered to be for the life of the project. <br />Projects should be closed out in as soon as possible once the project is <br />completed. For audit and financial reporting purposes Capital Project <br />Ordinances and activity have to remain in the financial records till the fiscal year <br />is closed if any activity has taken place during a fiscal year~:_ <br />Active Capital Projects Ordinances will be revie <br />Department after the completion of each fiscal <br />made in consultation with the responsible Depart <br />will be any further activity beyond the end of the f <br />Those capital projects that will have noj firthei <br />Board of County Commissioner for closur`~~`of. the <br />Capital Projects Ordinances which have c <br />amendments wilt be amended t~~ hose prior <br />completed. ,. <br />V. Use of Capital Proiect <br />Capital Project fundin`'sl <br />would be startu hosts <br />replacements ( fs, IiV, <br />projects however rt .final c <br />Note;-~nese gwaenr~es area <br />at a~"nrement about ch th <br />the de n~j~n of start-u :: ,. s <br />b~l=~-the Financial Services <br />i"~;=/, defermination will be <br />t or~}S'~chool System if there <br />year rebated to the project. <br />ra~~ <br />vity will be brought to the <br />tat Project Ordinance. <br />funding through annual <br />ding for which activity is <br />be used~for""~ capital ~i"firposes. Exceptions to this <br />~ted winew schools. Renovation and major <br />~n be indluded within the definition of capital <br />~maintena ~+ce expenditures are not. <br />.. <br />a discussed with the school system staff to arrive <br />~as what should be purchased from capital funds, <br />view processes and project closure. <br />