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S "/ rr' aoo <br />~r <br />The Board will consider accepting conditions set forth in a Congestion Mitigation and Air Quality <br />Agreement Resolution with the North Carolina Department of Transportation and authorize the <br />Manager to sign. <br />r. Approval of School Capital Project Ordinances <br />The Board approved the School capital project ordinances for FY 2009-10 as follows: <br />- CHCCS Window Replacements (Lincoln Center) - $206,210 <br />- CHCCS Roofing Projects (Lincoln Center, Carrboro Elementary, Seawell <br />Elementary) - $943,790 <br />- OCS -Central Elementary Cooling Tower - $100,000 <br />- OCS - Efland Cheeks Elementary Cooling Tower - $125,000 <br />TOTAL - $1,375,000 <br />VOTE ON CONSENT AGENDA: UNANIMOUS <br />ITEMS REMOVED FROM CONSENT AGENDA: <br />d. Ratification of Submission of a Grant Proposal for the Farm Enterprise Incubator <br />at the WC Breeze Family Farm Extension & Research Center <br />The Board considered ratifying the May 13, 2009 submission of a grant proposal for the <br />Farm Enterprise Incubator at the WC Breeze Family Farm Extension & Research Center to NC <br />A & T State University for inclusion in a grant proposal to the US Department of Agriculture <br />Beginning Farmer and Rancher Development Program. <br />Commissioner Gordon said that she had no objection to this, but she noted that in the <br />financial impact it talks about indirect costs related to grants. She wants staff to come back <br />with a report about the indirect costs policy for grants. <br />Commissioner Hemminger asked how much time this would take for staff. <br />Laura Blackmon said that the staff did an indirect cost analysis for purchasing paybacks <br />but all of this depends on the grant. There is no way for the County to be reimbursed for these <br />expenses. <br />Commissioner Gordon said that she is more concerned about having a principled way to <br />get these indirect costs reimbursed. She wants a report done of what is being done now in <br />cases when the county would be eligible to recover indirect costs. <br />Laura Blackmon said that the County does not charge other governments for doing <br />grants and only staff time is used. <br />Donna Coffey said that in setting the fees in the past, they have included indirect costs <br />in the fees. The County also charges indirect costs for the Department of Social Services. This <br />money is recouped from the State. In cases of grants, the money is recouped when it can be. <br />There is no formal policy, but this has been the past practice. <br />Commissioner Gordon said that when it is possible to recoup the costs, it should be <br />done. She would like a brief report on how indirect costs are computed. Donna Coffey said <br />that the County does contract for an indirect cost plan, and this is provided by an outside <br />vendor. The contract is approved by the Board. This is used as a benchmark. It is a large <br />document. <br />Commissioner Gordon asked Donna Coffey to write up a brief summary on the indirect <br />costs policy and how much the County can recoup. <br />Laura Blackmon said that it might be easier to go through this process when there are <br />examples. This would be difficult to bring back to the Board during the budget season. <br />Commissioner Gordon said to bring it back in the fall. <br />Commissioner Yuhasz said to please highlight this in the fall to have more discussion. <br />A motion was made by Commissioner Gordon, seconded by Commissioner Yuhasz to <br />ratify the May 13, 2009 submission of a grant proposal for the Farm Enterprise Incubator at the <br />