Agenda - 09-10-2009 - 2 - Laserfiche WebLink

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36 Sixth, if the BOCC moves forward on the GRANICUS system there axe other procedures that can be pursued as needed such as announcements by the Chair as to availability of that meeting, past and future meetings on the County's website for reference and record purposes, etc. Seventh, during the `one' meeting that I attended in Chapel Ffill., it was difficult for the audience to follow the BOCC agenda items. Using the flat screens in place, each agenda item could have a prepared slide showing the action being considered by the Board with a short description. Power point presentations could be shown on those flat screens so that everyone in the audience had a view. These items can be addressed in the `new' meeting facilities being planned for the Hillsborough site. Portable solutions may need to be evaluated for other sites. Eighth, ®range County often takes several steps and meetings to handle a single item from its inception until actual implementation occurs when fewer steps are possible. This is not the result stfuctured deliberation. It is functional practice. fin. example for consideration: ® Staff seeks approval to apply for a grant. A f-u11. agenda package, abstract and presentation is prepared, reviewed and placed on a scheduled agenda for BOCC approval to apply for the grant. ® The grant is awarded. A full agenda package, abstract and presentation maybe prepared, reviewed and placed on a scheduled agenda for the BOCC to approve acceptance of the grant. ® A budget amendment, associated documentation and agenda abstract is prepared, reviewed and placed on a scheduled agenda for BOCC approval before actual expenditures can occur. ® If contract documents, purchases of equipment exceeding the county's current limits apply, another meeting package, abstract 4