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23 <br />Three: <br />There is a federal mandate to do an SSAN removal on all <br />records subject to public search by 2011. A vendor search is <br />needed. This could be a costly project. <br />Four: <br />The ROD has roughly $250,000 in an automation fund and the <br />county budgeted $90,000 (I am told) toward the vitals project. <br />All of these issues need BOCC attention soon. <br />BOA OF ELECTIONS <br />There may be some confusion on the needs of the BOE with <br />regards to operating versus storage space. I believe more study <br />needs to occur before the BOE is moved into the space being <br />vacated by Finance and HR. <br />State law requires the voting equipment and records to be <br />secured and protected from tampering. It does not require direct <br />location of these items with the BOE, just ensured BOE control. <br />Later in this report a centralized record storage facility option is <br />offered as a solution to some of the county's current and future <br />records keeping and equipment storage needs. The concept is to <br />reserve expensive office space for offices, not old files or <br />limited use equipment. <br />Voter registration information is stored in more than one <br />location. That is an unacceptable approach to maintaining these <br />documents. <br />ARTS COMMISSION, TOURISM .AND ECONOMIC <br />DEVELOPMENT <br />These functions currently have a somewhat autonomous <br />relationship with county government. A11 have separate <br />19 <br />