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Gateway Center; and included $1 Million in Pay-As-You-Go funding in the 2008- <br /> 2018 Capital Investment Plan. <br /> • The Board authorized a contract with Corley Redfoot Zack (CRZ) to begin <br /> establishing the program needs for each of the departments targeted to move to <br /> the Link Center upon completion of the renovation. CRZ began meeting with the <br /> Manager's office, Clerk to the Board, Financial Services and Budget and Human <br /> Resources to confirm their space needs. <br /> • During budget deliberations in Spring-2008, CIP funding was reallocated to help <br /> minimize the tax increase for FY2009. Project work on Link Center ceased at this <br /> point and remained so until June 2, 2009 when the Board approved funds and <br /> indicated the desire to see a revised scope of work which would utilize the <br /> existing space. <br /> Guiding Principles <br /> Staff has heard the Board's discussion and understands the desire to complete this <br /> project is a fiscally prudent manner. In the absence of information to the contrary, the <br /> following guiding principles will be used to complete the renovations: <br /> • The Link Center's current floor plan is to be used with as little modification as <br /> practicable while maintaining efficient departmental operations. <br /> • Costs are to be contained to the extent possible while still delivering operationally <br /> functional space. <br /> • Work would not exceed $425,000 for Phase I as cited in the June 2, 2009 approval. <br /> • Work would not exceed $575,000 for Phase II, which under this proposal includes <br /> development of facility conference rooms, as well as the Board meeting room and <br /> technology associated with its operation. <br /> Suggested Development Process <br /> It has been the Board's practice to involve planning committees on new facilities since at <br /> least 1998, particularly when the building affected specific user groups, such as with the <br /> two Senior Centers. Office buildings with primarily departmental usage included <br /> Commissioner participation and approval at strategic points, but left much of the <br /> planning to the department directors and their staffs, such as was the case with the Link <br /> Center in 1992. Given the expedited delivery we have imposed on ourselves through <br /> the reallocation of the Government Services Center Annex (GSC-A) to the Board of <br /> Elections by November 4, 2009, staff is proposing a hybrid version of our previous <br /> planning processes that will hopefully provide an appropriate level of involvement by <br /> stakeholders and will give Commissioners ample opportunity for input and approval. <br /> This process is of course only suggested and can be modified as the Board sees fit. <br /> • Step 1: Agree to complete the project in two phases: <br /> o Phase 1—development of office space for the Clerk to the Board and <br /> County Commissioners, County Manager, County Attorney, Human <br /> Resources and Financial Services and Budget Office. This phase will <br /> also include adding a fire suppression system to the building as required <br /> by Code. <br /> o Phase 2—development of the Board meeting room and facility <br /> conference rooms on the lower level of the building. <br /> • Step 2: CRZ will meet with departments to complete the information needed to <br /> establish a preliminary program and floorplan for the Link Center. <br /> • Step 3: CRZ and staff would meet with as many Board members as chose to <br /> attend a meeting by early-July. This meeting would be designed to bring the <br />