Minutes - 19780117 - Laserfiche WebLink

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~. , Page # 4 Consolidated Tax Collections and Carrboro will have access by video screen terminals to the collection re- cords. pedicated telephone lines will conned the cities to the County. No other new equipment v~ill 6e required, excluding, of course the peripheral . equipment currently scheduled for the County Tax•Office as part of the _ County's total system acquisition. It is assumed that, as the municipalities` use of the County's computer facilities increases in non-tax areas, the cost of terminal and telications,.willrbetmaintaineddonrtheesamerequipment andcfurther Other computer app , distribute the costs. MISCELLANEOUS - : ' •- .. . s. . '1) The County Attorney will represent the Tax Office and provide all - legal advice. Municipal Attorneys will refer inquiries to him. • 2) The County will prepare a special city bill far Durham County residents of Chapel Hi11 and fo nrard assessment data to Mebane which will prepare its own Town bills. ,- -. , COSTS The Towns will be charged for these services an a per bill collected basis . to be determined at year end according to the actual cost of tax collections. Cost per bill will be further apportioned to the Towns on th~.same ratio af- Tovm to total taxes on its bills. -An estimate,,for quarterly payment purposes, will be determined by the County Finance Officer, tv~he method ofddeterminingt~an - for additional payments or refunds. An example of charges is attached based~on current tax rates and current number of bills. It is also proposed that a 15%oducingran addPtianalo$3C500~forttheaCounty Carrboro ;Far the first year only p 1, ig~g relating to com- as partial recovery of start-up costs prior to July puter hardware and prograrrnnny9additionallhardware andrreceivesrylittle advantage the Town is not requiring art of the County and in fact from multiple collection points in the Southern p a $550 credit is proposed for Hillsborough to adjust for the costs of the additional charges for Chapel Hill and Carrboro affices_ Included in the Tax Collector's costs will be a rental charge to the Data Processing Department for central processing and staff support, rent . or depreciation) for capital eauientsttoutheaTovinsrfor servicestrendered to including DP equipment), and p ym the Tax Collector, i. e., conveyance of collections from citizens to the Tax Collector. Assume that 10% of the total County Tax Bills were "walk-ins" in - each municipality and each bill averaged 1D minutes of staff time, then 500 X 10% approximately 3 man months Thisdappearsutoebefhighefromucurrent~estimated X 10 min 3 man months). traffic although one can assume that theal~tmesato thefextentcthatnitnwillkthe ins will not affect the southern municip 000 or ~l per County. X3,500 per unit should cover that 3 man months. $7, bill is estimated far Chapel Hill and Carrboro vralk-ins.