Minutes - 19771205 - Laserfiche WebLink

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~ ~.. be reappointed County Manager until the first Monday in December, 1978. Item 4B: The Town of Carrboro recommends that Robert Mcbuffee be appointed to the Carrboro Planning Board for a term that expires September, 1981. Upon motion of Commissioner Gustaveson, seconded by Commissioner Willhoit, it was moved and adopted that Robert McDUffee be appointed to the Carrboro Planning Board for a term to expire September, 1981. Item 4C: Request that the Board of Commissioners appoint a County Commissioner to serve on the Title XX Advisory Planning Council. Upon motion of Commissioner Gustaveson, seconded by Commissioner Walker, it was moved and adopted that Commissioner Pinney be appointed to the Title XX Advisory Planning Council. Item 5: A Public Hearing on the Preliminary Assessment Roll for the Morgan Creek Hills paving project has been set for 10:00 a.m. The Chairman stated that this was the advertised time for the scheduled public hearing. He then asked if there was any person present who wished to speak in favor of the Preliminary Assessment Roll. Don Francisco, a resident of Bayberry Drive in the Morgan Creek Hills area informed the Board that the State .had declined to accept one street, Azelea Place, in the project because of the number of homes on the street. He suggested to the Board one of three alternatives: 1) the State can re- cognize that Azelea Place was from the beginning a part of the paving pro- ject and therefore continue with the project, 2) the cost of the work to be done to Azelea Place is estimated at $13. This project can be decreased by this amount and the other property owners be reassessed, or 3) the - assessed amount to the property owners on Azelea Place can be refunded. He pointed out that there is another cul-de-sac at the other end of Azelea Drive, known as Azelea Drive, which has five homes and this was accepted by the State. The Board of Commissioners asked that the County Attorney review this matter and that this public hearing be continued until such time as a recommendation is ready from the County Attorney's office. Item 6: Representatives of Peat, Marwich, and Mitchell, the County's auditing firm, will review the 1976-1977 audit. Chairman Whitted recognized Phil Wilson and Phil Amean of Peat, Marwich, and Mitchell. Mr. Wilson spoke of the Financial Statement of the County. He stated that in the Accounts Report there are two qualifications which both result from differences in the procedure the N. C. Local Government Commission would like items recorded and the way the American Institute of Certified Accountants feel items should be recorded. One qualification is the accrual of property taxes, and the other is that revenue was recognized in the school capital projects fund on bonds authorized, but not issued. Discussion ensued begween the Board and the representatives of the auditing firm concerning the 1976-1977 Financial Statement. Phil Amean reviewed with the Board the Management Letter which is an audit of internal control of methods and procedures. Mr. Amean stated that compared to past years, the Management Report showed definite improvement. He added that some problems which do exist will be cleared up under the new financial system. Mr. Amean pointed out one problem with the Welfare Roll checks is that documentation is needed that persons signing welfare checks are so authorized. Commissioner Whitted suggested that a form be devised and be included in all welfare checks, asking for the signature of designated persons to sign said checks. These signatures can be checked against the signature on the check. The auditing fixm was asked to review the recommended pro- cedures before implementation. Phil Wilson filed with the Chairman a proposal for the audit contract for the year 1977-1978. The Finance Director filed with the Board a Financial Report through the months of,~~lly and August. He stated that his Department hoped to be