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3 • Step 3: CRZ and staff would meet with as many Board members as chose to attend a meeting by early-July. This meeting would be designed to bring the Board up to date on the work thus far and would include program information for each department and in general would identify where in the building their offices would be located. This meeting would not address specific office locations within the departments. Commissioners unable to attend would be provided meeting notes and handouts from the meeting. The outcome of this meeting would be to obtain agreement on the elements such that CRZ could work with department directors to specifically lay out the office space within their department and proceed to develop documents from which the job could be priced. Pam Jones said today that all the Commissioners needed to decide was where all of the departments would be located in the Link Government Services Center — and then the architect would begin working with each individual department on their particular designs for their departments. Ken Redfoot said that they would first discuss the location of the BOCC meeting room. He said there are two options: • Land Records/GIS area with seating area for 126 OR • Newly proposed — Register of Deeds area with seating area for up to 200. Commissioner Gordon asked the square footage of these two options. Ken Redfoot said: Land Record/GIS—4424 sq. ft Register of Deeds—5527 sq. ft. Ken Redfoot said there would be some costs differentials with using the Register of Deeds location with the need to move the location of the bathroom areas to the other side of the lobby area. Commissioner Yuhasz asked about a media room in the meeting area and Ken Redfoot said there were spaces on the peripheral of the room that could be used for a media room. Commissioner Gordon asked about the need for a good presentation area. Ken Redfoot said with the columns located in strategic areas of the room, he would suggest the usage of monitors to be mounted on these columns for the public to view presentations. All of these details would be worked out in phase two. Commissioner Gordon asked about the low ceilings and how they affected the suitability of the space for a meeting room. Ken Redfoot said he would suggest hiring an acoustical engineer to come in during the phase 2 design process to review the needs for a meeting room, since they cannot change the height of the ceilings. Commissioner Yuhasz said the Register of Deeds area offers more meeting space and seating for the public and he supports this area for a BOCC meeting room. Chair Foushee asked the Board's preference and all 4 Board members agreed upon the Register of Deeds area for the BOCC meeting room since it offers more space.