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2 he will go through all of these options and he has also developed a "fourth option – option D" on the location of the meeting room and he will be presenting that today. Commissioner Foushee asked Pam Jones to review the history of why they were meeting today. Pam Jones said at their places was a copy of the June 23, 2009 abstract/memo (yellow) detailing the timeline, process and preliminary planning for the design and construction of the proposed renovations to the Link Center. She said the Board had previously approved and provided funding for the renovations and remodeling at the Link Center. The work and funding for such is scheduled to occur in two phases. Phase I is limited to the installation of a sprinkler system in the building and office remodeling for the County Commissioners' administrative offices, County Manager, County Attorney, Human Resources, Financial Services and Budget offices. Completion of this work will allow the Government Services Center—Annex to be reallocated, per Board action on June 2, 2009, to the Board of Elections; and for the Board of Elections to make an orderly transition to their new space in tandem with the November Municipal elections. Phase II completes the renovation of the building and develops a Board Room in which County Commissioner meetings will be held. The room will be designed to employ up- to-date technology, including that needed to provide dissemination of televised meetings to the Public. She said the Board had approved the following guiding principles at their June 23rd meeting: • The Link Center's current floor plan is to be used with as little modification as practicable while maintaining efficient departmental operations. • Costs are to be contained to the extent possible while still delivering operationally functional space. • Work would not exceed $425,000 for Phase I as cited in the June 2, 2009 approval. • Work would not exceed $575,000 for Phase II, which under this proposal includes development of facility conference rooms, as well as the Board meeting room and technology associated with its operation. Pam Jones said that in the June 23rd materials, there were designated steps to achieve and that the Board was at Step 3: • Step 1: Agree to complete the project in two phases: o Phase 1—development of office space for the Clerk to the Board and County Commissioners, County Manager, County Attorney, Human Resources and Financial Services and Budget Office. This phase will also include adding a fire suppression system to the building as required by Code. o Phase 2—development of the Board meeting room and facility conference rooms on the lower level of the building. • Step 2: CRZ will meet with departments to complete the information needed to establish a preliminary program and floor plan for the Link Center.