Agenda - 08-18-2009 - 4o - Laserfiche WebLink

Browse Search

ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: August 18, 2009 Action Agenda Item No. ~ - p _SUBJECT: Driveway Reimbursement to Efland Volunteer Fire Department DEPARTMENT: Orange County Emergency PUBLIC HEARING: (Y/N) No Services ATTACHMENT(S): INFORMATION CONTACT: Resolution Frank Montes de Oca, 245-6100 Letter from Department of Transportation Mike Tapp, 245-6100 Contractor Invoice PURPOSE: To consider adoption of a resolution for reimbursement and authorize the invoicing to the North Carolina Department of Transportation (NCDOT) for cost associated with paving the drive at the Efland Fire Department Station 2 located at 5800 US Highway 70 (NCDOT has a reimbursement plan whereby it will reimburse up to $20,333). BACKGROUND: In 2008 Efland Volunteer Fire Department Station 2 was constructed to enhance fire and first responder protection in the Efland Fire District. Part of the construction included the need to pave the driveway from the fire station to the Hwy 70 connection. The fire department was invoiced for those services by THD Construction, Inc. in the amount of $28,315. Payment was made to THD Construction, Inc. for that amount based on the attached invoice. NCDOT received a request from the Efland Volunteer Fire Department for reimbursement cost for driveway construction for the new Station 2. However, under NCDOT policies, the County is responsible for invoicing NCDOT for reimbursement of the Efland Fire station driveway project in the amount of $20,333. NCDOT will then remit payment to the County and the County will in turn disperse the funds to Efland Volunteer Fire Department. FINANCIAL IMPACT: NCDOT will refund the Efland Fire department through the County up to $20,333 based on availability of funds with the State. The remaining difference between expenditures and reimbursement is $7,982, which has been paid by the Efland Volunteer Fire Department. RECOMMENDATION(S): The Interim Manager recommends that the Board: 1) Adopt a resolution for reimbursement authorizing the Financial Services Director to act as the County's agent and submit an invoice to the NCDOT in the amount of $20,333 on behalf of Efland Volunteer Fire Department; 2) Authorize the Clerk to sign the resolution; 3) Amend the budget of the Efland Fire District Fund in the amount of $20,333; and 4) Authorize payment to the Efland Volunteer Fire Department upon the receipt of the funds.