Agenda - 08-18-2009 - 4n - Laserfiche WebLink

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2 4. Work would not exceed $575,000 for Phase II, which will include development of a Board meeting room and technology associated with its operation, as well as the renovation of restroom facilities needed to support the higher use presented through the meeting room. 5. Green building principles will be followed to the extent practicable during the upfit and renovation work. The plan as presented honors the Guiding Principles by using existing floor plans in every instance possible. There is, however, the need to create offices where open space now exists and in other instances to create private offices where half walled offices now exist. After considerable discussions among various County staff and the designer, demountable partitions are recommended in lieu of stick built walls in most instances. Demountable partitions were used throughout the building in the original construction in 1992 and have served well. They offer a professional environment which can be built more expediently and economically than could traditional construction in this instance. Further, delivery time for these units is less than four weeks, thereby allowing the aggressive development timeline to be maintained. Demountable partitions are available through GSA or State contracts and may be purchased through a Chapel Hill vendor -Triangle Office. The North Carolina State Contract and GSA pricing are methods of cooperative purchasing that allow state and local government agencies to purchase many items through competitively bid contracts that take advantage of much greater volumes than a county would experience by bidding individually. Approximately 1,700 square yards of carpeting will also need to be purchased and installed in the office areas as part of the office upfit. Staff is proposing to purchase carpet via GSA or State contract as well. While the partitions and carpet will be purchased through pre-established government contracts, the total amounts will exceed the $20,000 signature authority of the Assets Management and Purchasing Services Director. The Board is therefore requested to authorize the Director to effect the needed purchases. The estimated purchase price of the partitions will be approximately $100,000 and the carpeting including installation will be approximately $40,000. FINANCIAL IMPACT: Estimated costs for the demountable partitions are $100,000 and $40,000 for carpeting. Sufficient funds are included in the Link Center Renovation Fund for these Phase I expenditures. RECOMMENDATION(S): The Interim Manager recommends the Board authorize the Director of Asset Management and Purchasing Services to exceed the current $20,000 signature authority in order to purchase demountable wall partitions and carpeting as may be needed for Link Center - Phase I work through State Contract and/or GSA vendors; and to execute documents needed to complete the purchase.