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C: t% v c~ '~ activity is carried out through the use of a tyx~ewritex like device attached to a cathode ray tube. Transactions are pasted as they occur and records are kept current almost to the moment. We received responses to this proposal fxom National Cash Register Company, Distri- butive Data Systems, Data general Corporation, ISM, Burroughs, and Honeywell. The following, in summary form is the result of this request for bids. (For copy of Report of Bid Results for an in-house computer system see page 346 of this book) The Manager recommends the County accept the proposal of DDS, with modifications: A. Central Processor with 64K units of storage $61,900 B. 50MB of on-line disk storage 31,300 C. 300 line per minute printer 11,200 D. Magnetic tape unit 4,000 E. 11 terminals ' 45,700 F. Data Communications Coupler 385 Total $154,485 Annual maintenance on the hardware proposed is S12,876 ($1,D73 monthly) Based upon a five year lease/purchase agreement, annual cost excluding maintenance would be $38,707.80. Based upon a seven (7) year lease/purchase agreement annual cost excluding maintenance would be $29,982.60. These lease pruchase agreemtns seemed based upon a financing cost of approximately 9 percent. Inquiring at local banks x'eveals their willing- ness to finance this equipment at a lower rate. This system as proposed can process all foreseeable County applica- tions with the exception of the Tax :Appraisal system. While this is one of the most significant applications. the County will have, it is also ,.. the most complex system to program and make operational. The staff feels other applications such as Finance, voter Registration, etc. should be implemented first and when they became operational the Data Processing Department will have time available to work in the appraisal area. At that time, the basic computer can be upgraded by adding additional disk and core. At current prices, this addition would cost (if finance through a five year lease/purchase plan) about $1,300 per month. Currently, we are budgeting nearly $2,000 a month to prc ess these records. The Managex recommends the County purchase from DDS six software application: A. Finance $4,750 B. Payroll 2,750 C. Voter Registration 2,040 D. Food Stamps 3,000 E. Tax Collections 5,OOp F. Indexing (Register of Deeds) 1,500 These systems will comprise the initial work to be processed through the Data Processing Department. When fully operational personnel from the department will look towards adding first a tax appraisal then other systems, The County Manager informed the Board that the Data Processing Depart- ment head, Keith Brooks was present, as well as two vendors for NCR, and a vendor from DDS. Mr. Brooks stated that Erwin Danziger, the Director of the Data Pro- cessing Department at the UniversXty of North Carolina, has looked at this system and is convinced that the DDS system will "do what we want it to do". He added that previous problems which Mr. Danzinger saw with the system had been resolved. The Recommendation for the DDS system falls well w3.thin the budget approved for 1977-78. Mr. Brooks stated that he felt the system from DDS is the best solutions for Orange County for the least amount of money. The DDS system will allow for 32 users which will carry the County for possibly as long as 5 years.