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~~ Mr. Webb stated that bids were submitted for contracts for heating, electrical, plumbing and Air Conditioning as well as the prime contract for construction of the building. Of the general contractors who sub- mitted bids, the low bid was Triad and Incorporated for renovation and alternations of the old classroom building. mhe low bidder also sub- mitted the low bid for the three alternates which are: 1) Renovation of the Day Hospital, 2) New Roof instead of patching the old roof, and 3) New insulated windows instead of re-glazing. Mr. T.~ebb reviewed with the Board the low bids for the various projects of the renovation. He stated that the minimum total cast for renovation of the building is $393,983.59. Compared to the total funding of $411,765. a difference of $17,781.41 remains. Mr. Taebb recommended that the remaining funds be used for a new roof at a cost of $14,563.50. The remianing $3,217.91 would become pax't of the contingency fund. Mr. Webb spoke of the energy efficiency of the proposed building. He stated that redesigning the heating and air conditioning system, predicated by the re-glazing of the old windows, along with a product known as cool shade would provide energy efficiency to the building. This is alternate #3. Mr. Webb stated that there is a passibility of further considera- tion to the Old Cafeteria Building by the County Maintenance Staff. He stated that any action regarding this would recuire negotiation between the architect and the County Manaaer. The total cost of completing the old Cafeteria Building is $80,429.11. Mr. Webb recommended that Mr. Gattis discuss further the proposal and bids which have been submitted and to submit to the Board a final proposal of what he feels is a reasonal cost. Chairman Whitted read to the Board a letter from W, F. Baxter, fix'., Orange-Person-Chatham Mental Health Area Director, The letter stated that the Area Mental Health Board did approve and recommended fox approval to the Orange County Board of Commissioners the low base bid and low mechanical bid, plus contingency and architect fees for old classroom building of $393,983.59, and the construction of a new roof (Alternate xI0 at a cost of $14,563.50. __._ Upon motion .of Commissioner Pinney, seconded by Commissioner Gustaveson, it was moved to accept the low bid on the old classroom building and _... Atlernate 22, Construction of a new roof, and that the County .Manager and the architect continue discussions of renovations of the old Cafeteria Building. Further discussion ensued. Commissioner Walker stated that motion, because he felt the original had been illegally appropriated. To should vote against the motion. he would have to vote against this project was illegally borne and monies be consistent, l~s. C4alker felt he The Chairman called for the vote on the motion. Voting aye were Commissioner Whitted, Gustaveson, Pinney and Willhoit, Voting nay was Commissioner Walker. The motion was declared passed. Mr. Webb reminded the Board that the County Commissioners needed to provide the Town of Chapel Hill with a schedule of improvements to the proposed Mental Health Center in order to obtain a Special Use Permit. Conditions for receiving a Special Use Permit are: 1) That the County make a commitment for improvement to the total property. 2) Provide gravel parking space in the existing parking area: At least 75 spaces would be needed for occupancy of the Multi-purpose program in that build- ing. 3) To block off one road in the area. 4) Railing to be erected on a curve in the road. 5) To clean up the site. 6) To install a drainage plat for storm draining. These items must be completed by July, 1978. 7) Dedication of easements and right of ways'should be made by the end of the second year. Walkways should also be provided by the end of the second year. 8) Paving the unpaved portion of the parking areas should be completed by the end of the second year. 9) Additional lighting should be provided by the end of the second year. 10) Laying of sidewalks and landscaping is to be completed by the end of the third year. Commissioner Gustaveson moved that the schedule presented by Mr. Webb be submitted to the Chapel Hill Planning Department as a prerequisite for a Special Use Permit. Commissioner Willhoit seconded the motion.