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(2) Lodging <br />Lodging expenses will be reimbursed at the actual cost of the room, provided-, <br />- The lodging is reasonably priced in relation to the area. <br />- The traveler takes advantage of special convention or negotiated rates. <br />The Finance Department reviews in advance the requested lodging reimbursement <br />rate. Any rate not in accordance with the above provisions requires the County <br />Manager's advance approval. <br />For reimbursement, the paid bill for lodging must be attached to the traveler's <br />Travel and Expense Statement. <br />A County traveler sharing a room with a non -county employee will be reimbursed at the <br />single occupancy rate only. <br />(3) Meals <br />The daily allowance for meals for in -state travel <br />guidelines which are currently the total MWE rate less $3 per day . The daily allowance for <br />meals for out of state travel will be paid in accordance with the meal portion of the MWE <br />rates established under IRS guidelines for the travel destination location. Meals for partial <br />day travel will be reimbursed with the approval of the appropriate supervisor based on the <br />meal breakdown in the per diem schedule . The Financial Services Department shall adjust <br />the per diem rates when it receives notification of a per diem rate change to be effective at the <br />later of the beginning of the subsequent month or whenever the new rate is effective_ <br />(4) Registration Fees <br />Conference, convention or training registration fees may be paid in advance by the County or <br />the traveler. Paid receipts are required for reimbursement when fees are,paid by the traveler <br />(5) Parking Fees <br />Paid receipts are required for reimbursement of parking fees. Tips to parking attendants will <br />not be reimbursed. <br />(6) Telephone Charges <br />A personal "safe arrival" three minute telephone call is authorized. Business telephone calls <br />will be reimbursed with sufficient justification using the Travel and Expense Statement. <br />(7) Non - reimbursable Items <br />*Alcoholic Beverages <br />+In Room Movies <br />+Family or Other Traveling Companions' Expenses <br />+Maid Services <br />+Red Cap Services (except for those with a handicap or special needs) <br />(8) Cancellations <br />In the event of canceled travel plans, it is the traveler's responsibility to pursue all available <br />refunds. The County will reimburse non - refundable costs if the cancellation is the result of a <br />County action, an emergency, or any other situation deemed reasonable by the appropriate <br />department head or supervisor. Non - refundable items must be reported to the Finance <br />Department. <br />b. Non - overnight Travel <br />.(I) Advances <br />With the exception of registration fees, travel advances will not be made for non - ovemight <br />travel. <br />­-f Deleted: is 533.00 <br />Deleted: Meal rohnbursenents for <br />overnight and out -of -state trips wall be <br />made according to the follmving <br />schedule: I <br />Breakfast 55.00 I <br />Luna,: S8.00 t <br />Dinner: $20.00 <br />Deleted: not <br />Deleted• in advance <br />