2009-060 Health - State of NC Health Dept

Browse Search

o^.orewe w~eernM - F.r Page 8 of i 9 What repotting local expenditures (local appropriations, Medicaid or other earned revenues) the department must use the electronic Aid-to-Counties Website to report the pertinent math's actual expenditures (NOTE that an "actual expenditure" is one for which the item hss been ordered, received, invoiced and the check bas been cut.) The Expenditure Reports must be submitted monthly in the electronic website format and certified in the website to the DHHS Controller's Office. Line item 101 on the Electronic Aid-to-Counties Website must be used to report local appropriations that were expended on a monthly basis 2) Line item 102 on the Electronic Aidao-Counties Website must be used W report Title XDC (Medicaid) canned revenues that were expended on a monthly basis 3) Give item 103 on the Electronic Aid-to-Counties Website must be used w report other earned revenues that were expended on a tnonthty basis. g. A local account shall be maintained for unexpended earned revenues [i.e., Title XDC fees, private insurance or private pay {cash}]. Accounts shall be maintained in sufficient detail to identify the program source generating the fees. h. The amount of Title XIX fees budgeted and expended in FY 2009-20010 must equal or exceed the amount of Title XIX revenues earned during FY 2007-2008. The state will not approve program activity budgets that do not include an amount of Title XDC fees sufficient to moot the requirements of this section. The State may waive this requirement if the Department provides sufficient justification. For DENR: When reporting expenditures for Enviratmental Heshh. Childhood Lead, or Food and Lodging, the Departmwt must use the electronic Expenditure Report -prepared and maintained by the Department of Environment and Natural Resources, Division of Environmental Health (DENR-DEH). This report shall be submitted monthly in an electronic format ss an attachment to an email to designated staff in the DENR Controller's Office and the Division of Environmental Health. NOTE that a new line has been added to reflect the TFE feca expended. A "Certification of Expenditures" (for items in "i." above), signed by the health director and finance officer, shall be submitted atsanaUy with original Budgd Forms (DENR 2948) and shall be kept on file by the State. The "Certification" verifies in writing that total State expenditures reported are valid, Local expenditures are part of the Expenditure report, but are not included in the amount verified in the "Certification " (StaW Federal Revenues only) The Department shall submit a monthly report of actual expenditures (State and/or Federal) to the DHHS Controller's Office in the Electronic Aid-to-Counties Website as referenced in 3.f_ above -all reported in one system, but separated here for clarity of instructions. a. The Department shall submit a monthly Expenditure Report of the pertinent monW's actual expenditures for all programs via the Aid-to-Cotutties Website to the DHHS Controller's Office no later than the dates published annually in November or December for We next calendar year. The schedule reflects a general period of 1 S-20 days froze the end of the reporting month for aubtnission of the Aid-to-Counties Website report, based rot weekends and holidays, to allow processing time for the payment. Failure to meet the reporting deadline, as published, WILL result in the exclusion of those expenditures in the OSC E-Payment for that myth. Early submission may result in earlier payment to the Department. The Departmatt must submit these monthly Expenditure Reports, via the Aid-to-Counties Website. consecutively throughout the agreement period. The health director and the finance officer will approve the monthly Expenditure Report in the Aid-to- Counties Website and the system will alert the staff in the DHHS Controller's OtLce that expenditures