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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: January 19, 1999 <br />Action Agenda <br />Item No. ~_ ,~ <br />SUBJECT: Interlocal Agreement with Town of Carrboro for GIS Services and Products <br />DEPARTMENT: Land Records PUBLIC HEARING: (Y/1~ <br />.BUDGET AMENDMENT: (Y/1~ <br />ATTACHMENT(S): <br />Proposed Interlocal Agreement <br />Roscoe Reeve, ext 2501 <br />Rod Visser, ext 2300 <br />TELEPHONE NUMBERS: <br />Hillsborough 732-8181 <br />Chapel Hill 968-4501 <br />Durham 688-7331 <br />Mebane 227-2031 <br />PURPOSE: To approve an Interlocal agreement between Orange County and the Town of <br />Carrboro for the mutual purchase of GIS products from the County's vendor, Atlantic Technologies. <br />BACKGROUND: On January 20, 1998 the Boazd of Commissioners approved an agreement with <br />Atlantic Technologies to purchase digital data products to enhance the development of GIS in the <br />County by obtaining new ortfiophotos, topography, and planimetrics. This agreement covers a <br />multi-phase, multi-yeaz project, and involved the participation of the'County's municipalities, <br />OWASA, and the University in selecting the vendor and in designating the standazds and features of <br />the data to be purchased. <br />The agreement with Atlantic allowed the municipalities to purchase GIS products produced by the <br />vendor from the County. The attached Interlocal agreement between the County and the Town of <br />Carrboro sets policy on how data may be obtained when (1) the County has purchased a GIS digital <br />data product that the Town wants, or when (2) the Town has purchased a GIS digital data product <br />that the County wants. This agreement is modeled upon a similaz agreement with the Town of <br />Chapel Hill that was approved by the Board of Commissioners at the June 22, 1998 regulaz meeting. <br />The financial effect of this Interlocal agreement is to reduce the amount the County will pay out of <br />pocket for the GIS products and services from Atlantic Technologies. As was the case with Chapel `. <br />Hill, the Town of Carrboro will pay a "fair shaze" of the costs the County has already incurred under <br />the contract, and will incur under subsequent phases of the Atlantic contract, if and when those are <br />approved by the Board of Commissioners. For the phases already approved by the Boazd of <br />Commissioners, the County's cost will be reduced by a $15,174 payment from the Town of <br />Carrboro. <br />