Agenda - 01-21-1999 - 1 - Laserfiche WebLink

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The Center will tit be open for regular office hours, the cost of placing an administrative-type person in the office fora 40 hour week is too expensive given the current financial condition and operational priorities of the Town. Rather the Center will be open to the public when officers aze in the Center, between patrols and assignments. Since police work is unpredictable, it is difficult to set a permanent office schedule, though the Community Policing Division intends to experiment by set regular limited hours (e.g., an hour in the morning and an hour in the afternoon after school every day). If a satellite office is set up, (for example by a County Department) they may wish to be open every Tuesday and Thursday from 2:00 - 5:00 P.M., this would be acceptable and encouraged since it would benefit the surrounding community. The space could be used by the Orange County School System, if they were interested in starting anafter-school tutorial program. Community groups could schedule use of the building through the Community Policing Division. Community volunteers should be used to station the office and expand the Center's hours of operation. A "reception" desk should be located in the lobby so volunteers can greet visitors, provide information on Center operations, etc. Building Features: • Three offices for the Community Policing Division: one for the Lieutenant, one for the Sazgent, and a larger office for the Community Policing Officers • One office space reserved for Orange County Sheriff's Department and one office for other Orange County Departments (e.g., Health/Human/Social Services, school system, etc.) • Large meeting azea/classroom (approximately 22' x 24') with a large whiteboazd for instructional purposes (e.g., community meetings, Community Policing Activities, after school tutorial programs, etc.) • Small kitchenette: Refrigerator, microwave, and sink • Upstairs walk-in attic for storage and room for possible office expansion in the attic • Two handicap accessible rest rooms • Shower & locker room for law enforcement personnel • A lobby to locate a "reception" desk and locate a community information "bulletin boazd" • Approximate size: 1,900 square feet. Recommended Steps Necessary to Im}~lement Construction of Center: 1) The Committee presents its proposal for the Fairview Center to the Hillsborough Boazd of Commissioners at their January 11~' meeting. Get suggestions and guidance from Boazd and Fairview Block Captains on the concept and their recommended next step. 2) Town Manager meets with the County Manager and School Superintendent to make them aware of the proposed Center and its availability for use by their organizations. Solicit their suggestions and ideas for incorporation into final design. 3) Presentation to Joint Orange County/Town of Hillsborough meeting on January 28th. Request Orange County consider participating in the project via lease of the land and possible financial participation. 4) February 8~' Hillsborough Board of Commissioners' meeting: Hire architect to work with Committee and design Center. 5) February/Mazch: Have acchitect begin design work, start developing specific cost estimates for furnishing the Center. 6) Upon completion of design, approval by the Fairview Center Committee, Blocks Captains, and final approval by the Town's Board of Commissioners the acchitect will put the project "out to bid." 7) After bids aze received the Finance Director will prepare Requests for Proposals to "bid out" the financing of the project. Aten-yeaziease-purchase agreement is the recommended financing instrument to fund the majority of the project. Consideration of aseven-year agreement will be analyzed during development of the FY00-02 Financial Plan.