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1 <br />DRAFT <br />Orange County, North Carolina <br />Outline of Plans/Work to Date <br />County Manager's Y2K Task Force <br />February 15, 1999 <br />Orange Countv Y2K Responsibilities <br />• Overall Management/Coordination -John Link <br />• Assessment of County Functions Criticality Level -John Link/Y2K Task Force <br />• IT Issues -Dick Taylor/Rod Visser -Computer systems, external IT interactions <br />• Non-IT Issues <br />• Public Safety -Pam Jones -Internal communications devices/Physical plant <br />devices (environmental controls, power, telephone, etc.), public safety, external <br />service provider interactions <br />• Human Services Service Delivery-Albert Kittrell -continuity of operations; <br />ability to provide emergency services to clients; external agency interactions <br />• Embedded Chip Systems and Equipment -Paul Thames -equipment and systems <br />dependent on microchips which may be date-sensitive <br />Aspects of Y2K Planning and Response <br />The following five aspects result in documentation and plan elements and require <br />extensive record-keeping, thorough management commitment and oversight and <br />allocation of resources from all departments. These phases are non-sequential, with <br />multiple activities occurring simultaneously. <br />• Awareness -Fall 1998 to March 1999 <br />• Department Head Briefings and Discussions -Regular discussion topic at <br />monthly department head meetings since mid-1998; briefing by LTNC Y2K <br />Coordinator Ken Thorn took place on December 3, 1998; regular updates on IT <br />activities at department head meetings <br />• IT Committee Review and Advice -Regular discussion item at monthly IT <br />Committee meetings since Summer 1998; review of IT Y2K status and plans, <br />review of resource requirements <br />• Y2K Task Force -Department head group, management leadership <br />• Y2K Central Intranet Site -Documents and web sites of use in Y2K planning and <br />response <br />• Individual Research -Professional publications, associations, web browsing in <br />rdepartment subject areas <br />Page 1 <br />