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... ~:.. MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS NOVEMBER 9, 1976 The Orange County Board of Commissioners met in special session on Tuesday, November 9, 1976, at 7:30 p.m., in the Carrboro Town Hall. Members present were Chairman Flora Garrett, Commissioners Norman Gustaveson, Jan Pinney and Richard Whitted. Member absent was Commissioner Norman Walker. Others present were S. M. Gattis, Ccunty Administrator; Neal Evans, Finance Director; and Agatha Johnson, Acting Clerk. Chairman Garrett opened the meeting by informa.ng those present of meetings that were scheduled for the forthcoming weeks. The Legislative Conference is scheduled for December 1 through 3, 1976; A conference is scheduled for November 16 and 17, at North Carolina State University regarding Land Use Planning in Rural Areas, Problems and Alternatives; Public Hearing on the State 208 Plan on Thursday, November 18, 1976. Mrs. Garrett stated that she had re- ceived the final proposal for a Land Classification System. She informed the Board that they had 90 days to respond to the proposal. She stated that she had received a request from Joint Orange- . Chatham Community Action for a meeting with the Commissioners to dis- cuss operating procedures of the Cedar Grove and Northside School Building. The Chairman also instructed the Acting Clerk to send copies of the Orange County Intergovernmental Task Force Report on Planning. The Chairman referred to Ttem 1 on the Agenda: Mr. James Webb, Architect for the Orange-Person-Chatham Mental Health Center project, will review a memorandum he prepared relating to the speca.al use permit that must be obtained from the Town of Chapel Hill prior to starting work on this site. Mr. Webb stated that the items listed in the memorandum were the topic of discussions between the Chapel Hill Planning bepartment and himself. These items are tailored according to request made of developers who might apply for a Special Use Permit from the Tovan of Chapel Hill. He stated that this special use wculd be occuring within a residential area. Mr. Webb reviewed with the Board his memorandum indicating the modifications which were recommended by the Planning Department. Mr. Webb emphasized the first item in the memorandum which stated that the special use permit should include the entire site, rather than only a porticn of it, as was originally requested. He stated that the Town did not feel that the Northside property would ever be a school again and should be consider as a total piece of property and special considera- Lion should not be given on certain parts of it. He stated further that if the Multi-Purpose Center continued, this was an additional reason for the special use permit to include the entire site, since the Multi-Purpose Center was under a non-compliance use and was illegal based on the pre- . sent zoning for that area of Chapel Hill. Mr. Webb continued by reviewing with the Board the characteristics of some of the buildings and their sites. He stated that the Town felt it was important to bring the Multi-Purpose Center up to standards. He spoke of the non-comforming parking area of the Center. He stated that there were not sufficient parking spaces. The site, as a whole, must show a minimum of 83 parking spaces. The site plan proposes 50 new spaces plus the 19 existing paved spaces which would not be sufficient to meet the requirements for the Multi-Purpose Center alone. Thus, there is need for a minimum of 14 additional spaces for the site as a whole. Mr. Webb stated that .the County should consider the impact of eventual development of the total site on the use of the existing street system, which may require provisions for future street connections and the dedication of rights-of-ways. He added that alternatives for solving the traffic problem were being looked at. Further, precise determination of the right-of-ways may require a detailed site analysis involving both Orange County and the Town of Chapel Hill. The Chapel Hill Planning Staff believes this can be accomplished by a mutual agreement to undertake such a study. Mr. Webb stated that pending the results of the site analysis,