Agenda - 03-16-1999 - 9g - Laserfiche WebLink

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2. Supplement~he construction fund budget through a combination of 1997 Park Bond funds and County Capital Reserve Fund Balance and direct staff to reduce the project to ft that funding level. Preliminary review indicates that if $100,000 were added to the project it could be built without seriously jeopardizing the functional intent. Should the Board choose to exercise this option, the primary change in scope of the project would be to seed the multi-purpose field rather than sprig it ($55,000 savings). The balance of the money would be made up through a variety of smaller changes. It is notable that the Town of Chapel Hill experienced similar problems with the construction of the Northem Park and it is our understanding was unable to get bidders until the third solicitation. As the Board may recall, the bids for the Northern Park also substantially exceeded funds budgeted by the Town. FINANCIAL IMPACT: This project is funded through 1997 bond funds. The 1999-2008 CIP includes approximately $650,000 for construction of the project. Although it is recommended that the staff be authorized to negotiate some changes in the scope of work, thereby reducing the cost of construction, a minimum of $100,000 additional appropriation will be necessary to build the park which reasonably meets the functional intent of the master park plan for the area. RECOMMENDATION(S): The Manager recommends that the Board exercise option #2 above, in which an additional $100,000 is appropriated as follows: $50,000 from 1997 Park Bond proceeds, and $50,000 from the County Capital Fund Balance; alternate #1 (sprigging) and #3 (metal bollards) are specifically not taken; and staff is authorized to negotiate with the contractor to bring the construction contract into line with the available funding; and that the construction contracts be approved, contingent upon the final contract amount not exceeding $756,000; and authorize the Chair to sign on behalf of the Board.