Agenda - 06-23-2009 - 3 - Laserfiche WebLink

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o The Board would be advised through their Clerk of the departmental meeting with CRZ for Commissioner's OFFICE design. Board member(s) could attend should they so desire. • Step 4: CRZ completes office remodel design BOCC reviews final. Pricing begins • Step 5: Pricing is completed and appropriate contracts presented to BOCC on August 18 for approval. • Step 6: Notice to Proceed issued effective August 19, 2009, with completion anticipated no later than October 16, 2009. o County would serve as our own general contractor on Phase I and retain the various services we would need to carry out the work. Except for the sprinkler system installation, the bulk of the work will be carpet, painting and minimal general contract work to move or construct new walls. There will be no structural element involved in this phase of the renovation. • Step 7: GSC-A departments are relocated as the work is completed at Link Center. This means departments will move in phases as their space is completed. • Step 8: Office upfit is completed at Link Center no later than October 16, 2009 and all departments have been successfully relocated from GSC-A to Link Center. Phase II Phase II includes development of the Board meeting room and the facilities conference rooms on the lower level of the Link Center. This discussion will include an analysis of critical elements of the project, including the seating capacity and opportunities to accommodate overflow crowds which will then inform the program and design of the space. Step 1: A contract with CRZ will be presented for design work of Phase II in the Fall-2009. Step 2: Through a series of meetings and tours of nearby facilities, CRZ will assist the Board in the development of a program for the Board meeting room, including desired technological elements. These meetings can be set according to the convenience of the Board members, but ideally should begin in October and conclude no later than December 31, 2009. It is likely the Board will want to also involve other potential users of the Board meeting room, such as the Town of Hillsborough and the Board of Education. Both entities previously expressed interest in using the facility for televising their Board meetings, assuming a suitable agreement on the price of use could be struck. Step 3: At such time a successful design has been created by the Board, the final pricing for the project would be obtained and a contract presented for approval. Because we anticipate the work in this area will be more extensive and may include structural elements, such as adding exterior doors in the new Board meeting room, we would propose to bid and award Phase II to a single general contractor. If the design is set by December 31 plans could be prepared, regulatory and staff reviews conducted and bids solicited by the end of March 2010. Construction of Phase II is anticipated to be finished within six months of the Notice to Proceed. Funding and Cost This work was originally funded for $1,000,000 with Pay-As-You-Go funding in 2008-2009. Budgetary constraints prompted the allocation to be directed toward other needs, however, 3