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Memorandum <br />To: County Commissioners <br />From: Pam Jones, Director of Purchasing and Central Services <br />RE: Timeline, Process and Preliminary Planning for the Design and Construction of <br />Renovations to the Link Center <br />Date: June 15, 2009 <br />CC: Laura Blackmon, County Manager <br />Frank Clifton, Interim County Manager <br />Purpose <br />This document is prepared: <br />1. To inform the Board of the status of the Link Center Renovation plans; and <br />2. To provide information and receive guidance regarding steps to complete the planning <br />and renovation work within the desired timeframe and funding parameters. <br />Desired Outcome of the June 23, 2009 Meeting <br />The Board is asked to receive the information and: <br />1. Provide specific direction regarding their intended participation in the planning process <br />for the offices of the County Manager, County Attorney, Human Resources, Financial <br />Services, including the Budget Office; and acknowledge this portion of the process as <br />Phase I; and <br />2. Provide specific direction regarding their intended participation in the planning process <br />for offices for the County Commissioners and the Clerk to the Board; and <br />3. Provide general comments regarding the Board chambers, as may be appropriate; and <br />acknowledge the development and construction of this area is considered Phase II of the <br />renovation work; and <br />4. Endorse the Guiding Principles as cited later in this report; and <br />5. Consider and modify to the extent needed, the timeline for development so staff can <br />carry out needed actions during July and August. <br />Background <br />In FY 2008 the following actions were completed in preparation for the renovation project: <br />• The Board authorized renovation work at the Link Center to be completed following the <br />relocation of the Tax offices and Register of Deeds to the new Gateway Center; and <br />included $1 Million in Pay-As-You-Go funding in the 2008-2018 Capital Investment <br />Plan. <br />• The Board authorized a contract with Corley Redfoot Zack (CRZ) to begin establishing <br />the program needs for each of the departments targeted to move to the Link Center <br />upon completion of the renovation. CRZ began meeting with the Manager's office, <br />Clerk to the Board, Financial Services and Budget and Human Resources to confirm <br />their space needs. <br />• During budget deliberations in Spring-2008, CIP funding was reallocated to help <br />minimize the tax increase for FY2009. Project work on Link Center ceased at this point <br />