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BILLING THE DEPARTMENT <br /> • PROCEDURE <br /> The County may bill the Department for eligible Project costs in accordance with the <br /> Department's guidelines and procedures. Proper supporting documentation shall <br /> accompany each invoice as may be required by the Department. By submittal of each <br /> invoice, the County certifies that it has adhered to all applicable state and federal laws <br /> and regulations as set forth in this Agreement. <br /> • INTERNAL APPROVALS <br /> Reimbursement to the County shall be made upon approval of the invoice by the <br /> Department's Financial Management Division. <br /> • TIMELY SUBMITTAL OF INVOICES <br /> The County shall invoice the Department for work accomplished at least once every six <br /> (6)months to keep the Project funds active and available. If the County is unable to <br /> invoice the Department, then they must provide an explanation. Failure to submit invoices <br /> or explanation may result in de-obligation of funds. <br /> • FINAL INVOICE <br /> All invoices associated with the Project must be submitted within six(6)months of the <br /> completion of construction and acceptance of the Project to be eligible for reimbursement <br /> by the Department. Any invoices submitted after this time will not be eligible for <br /> reimbursement. <br /> 21.REPORTING REQUIREMENTS AND RECORDS RETENTION <br /> PROJECT BENEFITS REPORT <br /> The County shall be responsible for providing the Department with a yearly report detailing and <br /> demonstrating that the Project has improved traffic control, air quality and reduced emissions as <br /> outlined in the Project application as shown below: <br /> • Removal of 125 cars daily from downtown Hillsborough <br /> Agreement ID# 149 17 <br />