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2 <br />• Disadvantaged Business Enterprise (DBE) <br />• Buy America <br />There are specific reporting requirements states and MPOs must meet. If the state is unable to <br />maintain a level of effort meeting these reporting requirements then the state will be prohibited <br />from receiving the redistribution of unobligated funds in 2011. NCDOT has requested MPOs <br />receiving ARRA STPDA funds to adhere to the schedule that states must use which requires <br />100% of funds to be obligated by October 1. Local jurisdictions must submit all pre-construction <br />documents to NCDOT before September 1 to allow NCDOT sufficient time to review documents <br />and receive construction authorization from the Federal Highway Administration before the <br />October 1 deadline. <br />DCHC MPO Deadlines <br />The DCHC MPO will be closely monitoring and tracking the implementation of the STPDA <br />funded projects and has endorsed a time frame to insure work on the projects will be carried out <br />within the tight timeline for submitting all required documents to NCDOT before September 1. <br />The MPO's deadline for local approval of agreements for STPDA projects is July 1, 2009. <br />If this deadline is not met, the TCC/TAC will consider replacing the STPDA projects with <br />contingency projects. <br />NCDOT has prepared the attached Project Agreement between NCDOT and Orange County for <br />the Twin Creeks Park (Moniese Nomp) multi-use trail. The NCDOT Board of Transportation <br />approved funding on June 4 for the two light transit vehicles for OPT. NCDOT's Transportation <br />Improvement Program (TIP) Development Unit indicates NCDOT will have the agreement in <br />approximately two weeks because the workload (from the ARRA projects) of the Program <br />Consultant for Orange County's region has far exceeded that of the other transportation <br />consultants. There is no "pre-construction" phase for the purchase of the two light transit <br />vehicles so the Project Agreement will not be as detailed as the agreement for the Twins Creeks <br />Park multi-use trail, as the transit vehicles will not require right-of-way certification, <br />environmental documentation or plans, specifications and line item cost estimates needed for <br />authorization to construct from NCDOT. <br />As noted above, Orange County must authorize the County Manager to sign the agreements <br />and remit to NCDOT to be signed by the State Highway Administrator by July 1 to ensure MPO <br />STPDA funding. <br />FINANCIAL IMPACT: There is no financial impact to Orange County provided the County <br />submits all pre-construction documents to NCDOT before September 1, 2009. Coordination of <br />this effort can be carried out by existing Planning staff. <br />RECOMMENDATION(S): The Manager recommends the Board: <br />1. Endorse the Resolution Accepting Conditions in the Project Agreement with NCDOT to <br />construct a 10-foot asphalt multiuse trail through Twin Creeks Park (Moniese Nomp), <br />and authorize the Interim County Manager to sign the agreement. <br />2. Authorize the Interim County Manager to sign the Project Agreement with NCDOT for <br />the purchase of two (2) 28-foot light transit vehicles, subject to final review and approval <br />by the County Attorney and others to ensure the County's policies and procedures <br />adhere to federal requirements of the agreement. <br />