2008-061 Health - NC Department of Health and Human Services

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co~,sosaaua w~~ _ ~~i Page 2 of 18 A. RESPONSIBILITIES OF THE DEPARTMENT (LOCAL PUBLIC HEALTH LJNI'I? 1. The Department shall perform activities in compliance with applicable program rules contained in the North Cazolina Administrative Code, as well as all applicable Federal and State laws and regulations. 2. The Department shall perform the activities specified in the Program Agreement Addenda for State funded budgets. The Department must negotiate these Agreement Addenda in good faith to the satisfaction of state representatives as part of the agreement execution. The Department will meet or exceed the Agreement Addenda levels unless extenuating circumstances prevail and aze explained in writing to the state section, branch or program. 3. The Department shall report client, service, encounter, and other data as specified by applicable program rules, Program Agreement Addenda for State funded budgets, and by North Carolina Administrative Code. 4. The Department shall provide access to patient records to authorized staff from the Division of Public Health for technical consultation, program monitoring, and program evaluation, as specified by applicable program rules, Program Agreement Addenda for State funded budgets, and by North Carolina Administrative Code. 5. The Department shall provide client, service, encounter, and other data through the states' centralized automated systems for claims creation and submission for processing to the state's Medicaid agency except as allowed by NCGS 130A - 45.13. 6. The Department shall shaze data to support efforts of the public health system, represented by the local health departments, local health programs, and the State, in order to meet public health objectives while • respecting the confidentiality and integrity of each agency's data and protecting the privacy of individual client health information. Sharing data includes providing client information allowed as permitted disclosures under the Health Insurance Portability and Accountability Act of 1996, Public Law 104-91, HIPAA Administration Simplification Provisions Sections 261 through 264, 45 CFR 164.512, Uses and disclosures for which consent, authorization, or opportunity to agree or object is not required. 7. The Department shall administer and enforce all rules that have been adopted by the Commission for Health Services, ratified by the NC General Assembly, or adopted by the Local Board of Health. 8. The Department shall provide to the State copies of rules adopted by the Local Board of Health pwsuant to G.S. 130A-39 and Public Health Ordinances adopted by the County Commissioners, within 30 days of adoption. These rules/ordinances are to be sent to the Local Technical Assistance and Training Branch (I-TA~~ 9. The Department shall have policies related to conflict of interest and policies and procedwes for Human Subjects Clearance. Each staff member shall receive a copy of these documents. 10. The Department shall provide to the State a comprehensive community health assessment (CHA) every fow yeazs and a State of the County's Health Report each of the interim three years. Healthy Cazolinians/Health Education Branch/CDI Section will administer this fow-year cycle. The CHA should be a collaborative effort with the local Healthy Cazolinians Partnership, if such exists, and shall include collection of primary data at the county level. The CHA shall include a list of community health problems based on the findings and a narrative of the assessment findings. The agency is required to submit community action plans to address the selected priority issues. These plans are due to the Office of Healthy Cazolinians/Health Education by the first Friday in March unless the Agency's Healthy Carolinians Partnership is submitting an application for certification/recertification, in which case the community action plans can be submitted at that time as part of the application. The CHA will include data analysis of those indicators that aze listed in • the accreditation self-assessment. 11. The Department shall provide formal training for their Boazd of Health (BOIT) members through DHHS sponsored offerings through the UNC School of Public Health -Institute of Public Health. First priority will