Agenda - 06-16-2009 - 6-2-d - Laserfiche WebLink

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Because the Library Services Task Forces of 2000, 2004 and 2007 addressed the Heritage Center question, Library management has the background needed to involve stakeholders in the next level of evaluation. However, to heighten objectivity and widen opportunities for equal input and ideas from both business and cultural persuasions, Library management proposes to engage a community leader with organizational experience, historical expertise, and proven skills in group dynamics to serve as facilitator for the Heritage Center Work Group. The Heritage Center Work Group Charge and Composition are shown below. Charge: The BOCC requested at the May 5, 2009 meeting that the Library Director, as the representative of the County, identify and organize potential partners to evaluate and explore the potential for a Heritage Center. While conversations about a Heritage Center concept have occurred since 2000, the collections, accessibility, and visions of the potential partners have evolved with time and circumstance. In order to provide the BOCC with a clear snapshot of the financial and operational support needed to support the needs and expectations of such a facility, the Work Group would evaluate and provide recommendations on the following: • Scope -The physical breadth and design concept, featuring square footage, collection size and storage of materials • Organization -The structure and detail regarding partners and their responsibilities, staffing considerations, business planning, and likely, the formation of a 501 c3, • Financing -The identification of funding sources, including projections of revenue and operational expenses, start up and continuing • Administration - A recommended plan of board governance, fiscal controls, and executive leadership • Collection Development -The future growth of the collection and ongoing financial stewardship requirements • Public /Private Support for the Center -The necessity of private capital to develop and sustain a viable and quality operation The Work Group would report back to the BOCC in the fall prior to the approval of the CIP at the October 20, 2009. The Work Group would be scheduled to sunset by the end of 2009. Proposed Partners and Work Group Composition: In order to organize a workgroup that is representative of previous archival task forces and subsequent Heritage Center discussions, the following organizations are suggested. In 2000, the original archival task force representatives were the following organizations: • Orange County Library Director, current Director Lucinda Munger, • Alliance for Historic Hillsborough, current Exec Director Elizabeth Read, • Orange County Historical Museum, current representative Darcy Beecroft, • The Burwell School, current representative Katherine Paulhamus, During the 2004 Library Services Task Force, a representative of the Durham-Orange Genealogical Society was included in discussions regarding a Heritage Center. • Durham -Orange Genealogical Society, current representative Richard Ellington,