Agenda - 06-16-2009 - 6-2-d - Laserfiche WebLink

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ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 16, 2009 Action Agenda Item No. ~ - a - d SUBJECT: Heritage Center Work Group Charge and Composition DEPARTMENT: Library PUBLIC HEARING: (Y/N) No ATTACHMENT(S): INFORMATION CONTACT: Lucinda Munger, Director, 245-2528 Gwen Harvey, Asst County Manager, 245-2307 PURPOSE: To establish the charge and formalize composition of the Heritage Center Work Group as follow up to the May 5, 2009 Board meeting. BACKGROUND: During the Orange County Library North Carolina Room report at the May 5, 2009 BOCC Meeting, one area mentioned was the Heritage Center concept and facility. During the Library Services Task Forces of 2000, 2004 and 2007, there were recommendations to establish a Heritage Center, either in a new or expanded facility, to accommodate historical records. The Library Services Task Force of 2000 defined the "Center" as "a facility which houses the records of the Social Services Department, the Health Department, the NC Room of the Orange County Public Library and the collections of the Historic Hillsborough Commission (Burwell School), the Hillsborough Historical Society, and the Orange County Historical Museum. This center will protect and make historic records available to the public." In September of 2000 an Archival Task Force, organized in response to concerns for historical record keeping, proposed to the Board of Commissioners that the NC Room of the Orange County Public Library be expanded to address the needs and concerns identified by the Archival group. The Archival group was comprised of members of the Historic Hillsborough Commission (Burwell School), Hillsborough Historical Society, Orange County Historical Museum, and county directors of the Register of Deeds and Public Library. The Archival Task Force identified the following areas of concern: The nature and extent of the various collections, • Conservation issues, • Accessibility to collections, • And, space requirements. The 2000 Library Services Task Force incorporated the request into the November 2001 Library Services Task Force Report as a significant capital expenditure recommending atwo-story records center in Hillsborough. In 2004 the Library Services Task Force Report again addressed major areas and opportunities, which included Establishment of an Orange County Heritage Center as noted below: