Agenda - 06-16-2009 - 6-2-c - Laserfiche WebLink

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~-~ c~chm en -t G ~~- 0 ~~i Consultin En irteers ~d `~ tied scientists Memorandum C}LVER ~ rr wcoaaTm To: Gayle Wilson vas: June 2, 2009 FROM: BOb Sallach OLVER PROJECT NUMBER• 20151 ~~ Transfer Station Haul Cost Analyses -Revised Including New Information from the Town of Chapel Hill Orange County, North Carolina At the Board of County Commissioners' (BOCC) Transfer Station Work Session on Thursday, May 14, 2009, officials from the Town of Chapel Hill raised issues with some of the assumptions and results presented in the Transfer, Haul and Disposal Evaluation Reports dated April 16, 2009 and May 2009. The purpose of this memorandum is to explain and clarify the issues raised regarding the May 14 report by the Town, note revisions made to the Chapel Hill portion of the analysis subsequent to May 14, and to present revised summary tables using the revised Town data. It should be noted that Olver Incorporated (Olver) has worked closely with staff from each Town and the County to utilize waste hauling and cost data that are endorsed by the respective jurisdictions so that the analyses are as thorough and accurate as possible. As new assumptions have been requested by the jurisdictions, we have incorporated them into the analyses and then re- confirmed their accuracy by obtaining renewed endorsements. This assures the BOCC that they will have the most up-to-date information to use in its transfer station site decision making. At the work session, Town officials presented a memorandum from Lance Norris, Chapel Hill Public Works Director to Roger Stanch, Chapel Hill Town Manager, dated May 6, 2008 (attached), that identified additional costs to the Town in the event that the Town would be required to haul waste to the Durham Transfer Station. Town officials questioned the cost assumptions in the Olver analysis due to the differences between the costs indicated in the May 2008 report and the April 2009 Olver analysis. The May 2008 memorandum identified the following three costs: 1. The need for an additional crew (personnel and vehicle) because of additional off-route hauling time; 2. Additional fuel costs for the additional travel distances and fuel price per gallon; and 3. The need for the Town to purchase dual-axle waste collection vehicles. On Tuesday, May 19, 2009, County and Olver staff met with Chapel Hill Public Works Director Lance Norris and Harv Howard, Solid Waste Services Superintendent for the Town, to discuss the issues as requested by the BOCC. It was agreed that the analysis of Town hauling costs presented at the May 14 BOCC meeting was the analysis previously coordinated with and endorsed by Town staff. A May 15, 2009 memorandum from the Town's Public Works Director to the Town Manager (attached) explains and clarifies the discrepancies raised on May 14. The May 2008 Town analysis