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14 <br />1 Maintain public accessibility <br />2 Best preservation and protection for the long-term sustainability of the collection. <br />3 <br />4 After this long and thorough evaluation process, the findings and conclusions including specific <br />5 steps are outlined in more detail with support documentation, in the Executive Report. These <br />6 include: <br />7 <br />8 Assign to the State Archives those original documents that have been stored away and <br />9 unavailable for public access due to age and deteriorating condition. These items include <br />10 sheriff's records, trial court records, justice dockets, and execution dockets from the 1700 <br />11 and 1800's. These types of documents are routinely housed & preserved at the NC <br />12 Archives. <br />13 Offer at the new library facility on W. Margaret Lane a focused or "core collection" of local <br />14 histories and genealogy documents guided by recommendations of the state genealogist <br />15 and other local history librarians that reflect historical Orange County and its origins. This <br />16 constitutes about 90% of the current collection. <br />17 <br />18 This collection can be maintained under current preservation practices and will be located in <br />19 the new facility on the 2"d floor near the reference collection and staff. This will provide for <br />20 an enhanced experience for the patrons since staff will be available at all times to answer <br />21 questions and monitor collection use. The microfilm, vertical file and NC periodicals will also <br />22 be on the same floor near the collection. <br />23 <br />24 The picture of the Confederate Triad will be insured for $1000 and will also be housed in the <br />25 new library. <br />26 <br />27 The library proposes using the interest from the Wall bequest to provide for support for the <br />28 collection, especially in the areas of acquisition of new/additional materials and if need be the <br />29 preservation of older items. It would also provide additional staff training in historical <br />30 collections, provide funds for matching grants in order to provide on-going programming <br />31 honoring Miss Wall and serving as a stimulus for economic tourism development. Examples, <br />32 of special programming would be research symposiums, history related lectures, exhibits, and <br />33 an award honoring scholarly research or preservation projects. Additional donations could be <br />34 solicited to create a `living legacy.' <br />35 <br />36 In fulfilling Ms. Wall's bequest the library would: <br />37 <br />38 Dedicate the large meeting room on the main floor in Rebecca Wall's honor, this naming <br />39 process to be presented at the next board meeting <br />40 Display in the meeting room the portrait of Thomas Ruffin's law office, painted on a tray <br />41 by Miss Wall. <br />42 <br />43 The letter written by Mr. Gledhill to the library indicated that we would be using the funds in <br />44 accordance with Ms. Wall's will. <br />45 <br />46 The Board could further explore the development of a Heritage Center with community assets <br />47 from the library, Alliance for Historic Hillsborough and its other supporting organizations, such <br />48 as, the Burwell School and the Hillsborough Museum. These future discussions, which I have <br />49 already begun with Ms. Elizabeth Reed, who is here this evening about convening a workgroup <br />