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Feb 23 2DD7 2:54PM ELMORE d WRLL 915-865-9501 p.2 Mr. Ken Reelfoot • Ms. Laura Blackmon February 23, 2047 Page No. 2 County might select and indicaxed the same by striking the words, '.'Deduct," for each alternate. To submit the Bid to the County,lVlr. Crittenden prepared the alternate tabulation sheet. He then transmitted the same to his assistant, Ms. Wendy Sheppard. Ms. Sheppard then verbally communicated the price information to DeVere's North Carolina employee, Mr. Chris Meyer who completed the Bid alternate tabulation sheet and submitted the Bid to the County. Ms. Sheppard's experience had alw$ys been to circle the selected terms rather than strike them. Therefore, v~ithout understanding the difference in biddrng procedures for this project and v~Zthout checking with Mr. Crittenden, Ms. Sheppard verbally instructed Mr. Meyer, to circle the word(s) "Deduct" on the Bid alternate tabulation sheet in lieu of striking those words as intended by Mr. Crittenden. This error may create confusion in what DeVere intended to submit as the Bid (the . original and only copy of which is included in the Bid submitted to Mr. Reelfoot.) If one interprets the circles to be "strikes," then the Bid accurately reflects what DeVere intended; i.e., to strike the word "Deduct" so as to increase the contract sum by the respective amount for any given alternate. However, if one interprets the circles to indicate that DeVere wanted to actually • subtract the respective amount, then the Bid does mot reflect what DeVere intended. k3arther, such an interpretation would lead to the nonsensical result that DeVere intended to be paid less should the County~elect to increase the scope of work, This interpretation would constitute a substantial clerical error. Because of the above possible confusion, DeVere believes that it is best that it withdraw its Bid with the County if the County will consent to the same without requiring DeVere to forfeit its bid bond and hereby requests that its Bid be withdrawn accordingly. . DeVere states that it has not previously nor will in the future associate with any other contractors to perform work on the project should the County consent to the Bid withdraw. DeVere will also make itself available to answer any questions the County should have or to disclose other documents reasonably necessary for the County to considez this request in accon3ance with N.C. Gen. Stat. §143-129.1. Please fee] fi~ee to contact me or Dustin Crittenden (989) -356-4,411 should you have any . questions. •