S Purchasing -Devere Construction Co Justice Facility Exp

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1 • 1 ORANGE COUNTY BOARD OF COMMISSIONERS • • • ACTION AGENDA ITEM ABSTRACT Meeting Date: May 15, 2007 Action Agenda Item No. ~ - G SUBJECT: Justice Facility Expansion Bid-Award and Contract Approval DEPARTMENT: Purchasing and Budget PUBLIC HEARING: (Y/N) No ATTACHMENT(S): Bid Tabulation Value Engineering Schedule Letter from DeVere Construction Co. INFORMATION CONTACT: Pam Jones, Purchasing 919 245-2652 Donna Coffey, Budget 919 245-2151 PURPOSE: To consider awarding a bid and approving a contract with Bordeaux Construction, Inc., Durham, NC for the 40,227 square foot new construction and renovation of the Orange County Justice Facility; and to approve the withdrawal of a bid without forfeiture of accompanying bid bond from DeVere Construction Company, pursuant to NC GS 143-129.1. BACKGROUND: Bids were received for the Justice Facilities Expansion project on February 22, 2007, with Bordeaux Construction, Inc. submitting the lowest responsible bid that was responsive. As a reminder, the project consists of three major components: • An addition to the existing courthouse, as well as some limited renovations to some areas -within the existing courthouse. This portion of the project also includes the construction of amulti-purpose pavilion that will be situated on Margaret Lane and will serve as a transit stop and public information area; and • Construction of a public market house for use as a farmer's market. This portion of the project also includes the addition of remote restroom facilities adjacent to the existing Sheriffs office to serve the Market and park areas; and • Construction of some trails and limited low impact recreation areas in the River Park. Since the bid opening, County staff has collaborated with the project team, including Corley Redfoot Zack (architect), Jeff Thompson (contract project manager) and the proposed contractor to identify value engineering (VE) elements that would reduce the project cost without overall adverse impact on project outcome. The identified VE elements are listed on the attached schedule. The facility expansion project includes several sustainable design elements that are integrated into the design of the facility, including but not limited to, significant daylighting strategies and a geothermal heating system for the new and existing portions of the building. The rainwater collection system for the building was bid as an alternate; however, it is not recommended for award due to the significant construction cost ($142,870) and the significant payback period. Funding beyond that contemplated in this abstract would be required should the Board choose to include the rainwater collection system in the project.