Agenda - 06-02-2009 - 4bb - Laserfiche WebLink

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ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 2, 2009 Action Agenda Item No. ~- SUBJECT: Bid Award: Data and Telephone Wirin Pro'ect, Hillsborough Commons DEPARTMENT: Purchasing and Information PUBLIC HEARING: (Y/N) No Systems ATTACHMENT(S): Bid Tabulation INFORMATION CONTACT: Pam Jones, 245-2652 Todd Jones, 245-2285 PURPOSE: To consider awarding a bid to NC Communications, Inc, of Raleigh, North Carolina to furnish and install data and telephone connectivity wiring at the new Hillsborough Commons Building. BACKGROUND: Renovation is underway at the new Hillsborough Commons Building on Mayo Drive. Wiring for data and telephone jacks was not a part of the contract with Resolute Building Company, the Construction Manager at Risk (CMAR) for the project. Staff feels excluding it from the contract for the construction of the building not only allows more flexibility but it also saves money. The County has developed specifications that utilize Cat6 cable and is wired to be able to accommodate both conventional phone systems or voice over IP solutions. Specifications for this particular project were developed by staff to meet the County's needs. The bid call was advertised on the County's website. Bids were solicited from ten vendors on Orange County Bid number 1572. Seven bidders responded to the bid call. Attached is a tabulation of that bid. NC Communications, Inc. of Raleigh, North Carolina submitted the lowest responsive bid that was responsible at a total cost not to exceed $51,669.95. This cost is for a turnkey project that also includes racks, patch panels, caty jacks, testing and labeling. The building is on track to be occupied during the third quarter of 2009. FINANCIAL IMPACT: Total cost of this action would be $51,669.95. Sufficient funds are allocated in the Hillsborough Commons project budget. RECOMMENDATION(S): The Manager recommends the Board award bid number 1572 to NC Communications, Inc of Raleigh, North Carolina at a total cost of $51,669.95; and authorize the Purchasing Director to execute the necessary paperwork.