Orange County NC Website
Browse       Search
ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: June 2, 2009 <br />Action Agenda <br />Item No. ~- - q c, <br />SUBJECT: Authorization to Purchase Office Furniture for New County Facilities through <br />NC State and/or GSA Contract <br />DEPARTMENT: Purchasing and Central Srvcs PUBLIC HEARING: (Y/N) No <br />ATTACHMENT(S): <br />INFORMATION CONTACT: <br />Pam Jones, 245-2652 <br />PURPOSE: To consider authorizing the Purchasing Director to effect furniture purchases for <br />three new facilities: Office Building, Library and Hillsborough Commons -DSS offices. <br />BACKGROUND: Completion of the above mentioned buildings is anticipated during third- <br />quarter 2009. Furniture orders will be placed over the next few months to ensure timely <br />delivery. While the unit costs are within signature limits of the Purchasing Director, taken in total <br />the orders will exceed the $20,000 limit allowed. The Board is requested to authorize the <br />Purchasing Director to execute these orders as may be needed over the next few months. <br />The furniture is being purchased through North Carolina State Contracts and Government <br />Services Agency (GSA) contracts, both of which are methods of cooperative purchasing allowed <br />for use by local governments. These contracts take advantage of volume discounts much <br />greater than the County would experience by bidding individually. <br />FINANCIAL IMPACT: Total purchases are expected to range as follows: <br />Office Building: $375,000 <br />Library: $290,000 <br />Hillsborough Commons DSS Offices: $408,000 <br />Sufficient funding is available within the project accounts for the County Campus and the <br />Hillsborough Commons Project to pay for the purchases. <br />RECOMMENDATION(S): The Manager recommends the Board authorize the Purchasing <br />Director to effect the furniture purchases as may be needed for the Office Building, Library and <br />Hillsborough Commons DSS Offices through State Contract and/or GSA vendors; and authorize <br />the Purchasing Director to exceed the $20,000 purchase order signature limit as may be <br />required to complete the acquisitions. <br />